Senior Events Specialist
Senior Events Specialist
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Salary Not Disclosed
1 Vacancy
Job Description
ICF is a leading provider of consulting services and technology solutions to governments and commercial clients in the United Kingdom Europe and globally.
We are expanding our services and to promote this growth we are looking for a Senior Events and Project Specialist to join our team working on the implementation of large European contracts. As Senior Events and Project Specialist you will assist with all aspects of event management and provide significant administrative and project support to a range of activities. You will be responsible for leading and coordinating the delivery of events from inception to postevent reporting dealing with the logistics for facetoface events and with the technical requirements for online events. This is a varied role covering the organisation of facetoface virtual and hybrid models of events as well as supporting Project Managers with contractual financial and organisational aspects of a project. This can include guidance on developing the strategic concept of an event setting up online event spaces coordinating the invitation and registration processes providing support to event participants cotechnical facilitation for online events maintenance of administrative systems and files; monitoring of functional mailboxes; administration of online and paper surveys; updates of websites and portals; and coordination with internal and external partners suppliers clients and stakeholders.
The Senior Events and Project Specialist will lead the preparation and organisation of a series of events overseeing the invitation and registration processes and ensuring deadlines budget and quality requirements are met. This role involves organising facilities and event setup including venue catering AV equipment and interpretation while developing relationships with venues and external suppliers. The specialist will coordinate with junior colleagues on the preparation of delegate packs event online pages event materials and preevent information.
Main Responsibilities:
- In collaboration with project managers support the delivery of events from inception to postevent reporting dealing with logistics for facetoface events and technical requirements for online events.
- Provide onsite/online support during events including initial moderation (for online events) or assisting participants organising suppliers reception duties and handling lastminute preparations.
- Possibility to take on or grow into line management responsibilities.
- Keeping abreast of developments in the online inperson events space and proposing innovative solutions.
- Perform administrative tasks such as updating databases trackers spreadsheets and filing systems.
- Research and book travel and hotels for internal staff and external parties.
- Prepare and issue subcontracts using a standard template and dealing with vendors and suppliers.
- Format and proofread various documents take notes in internal meetings and upload information to SharePoint and website pages.
- Administer online and paperbased surveys and evaluation forms report on outcomes and propose ideas to improve event delivery.
Essential Requirements:
- Graduate with a minimum of 5 years of experience in event organisation and experience in a more senior role involving line management or supervision.
- Excellent oral and written English. Fluency in another European language is an advantage.
- High level of proficiency in Microsoft applications particularly Outlook Word PowerPoint and Excel.
- Knowledge of Microsoft Teams CISCO Webex Zoom Meetings or other online tools.
- Sound business ethics including the protection of proprietary and confidential information.
- Experience in delegating tasks and supervising others.
Personal Qualities:
- Highly developed interpersonal skills and selfmotivation.
- Highly collaborative person with the ability to build and maintain strong relationships within the team and with stakeholders.
- Strong attention to detail and high level of accuracy.
- Excellent organisational skills with a methodical and thorough approach.
- Ability to multitask and manage a varied workload to achieve agreed deadlines without compromising quality or standards.
- Demonstrated cando approach problemsolving skills and team player mentality.
- Willingness to travel occasionally to events.
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Working at ICF
ICF is a global advisory and technology services provider but were not your typical consultants. We combine unmatched expertise with cuttingedge technology to help clients solve their most complex challenges navigate change and shape the future.At ICF we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether inperson or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.
However we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed candidates are instructed to contact us in advance at. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.
Required Experience:
Senior IC
Employment Type
Full-Time
