Executive Assistant
Executive Assistant
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Job Description
Executive Assistant to the Managing Director
We are an awardwinning privately owned Complex Care Company committed to delivering exceptional care for young adults with neurological disorders and learning disabilities in their own homes. Our mission is not only to provide outstanding care but also to foster a passionate and dedicated team that continually strives for excellence.
Recognised as Good by the CQC we are determined to push our standards even higher. With steady organic growth and an increasing number of service users we are seeking a highly organised proactive and detailoriented PartTime Executive Assistant to support our Managing Director based in our office in Crawley West Sussex. This is a pivotal role acting as the key point of contact for executives employees clients and external partners. You will ensure seamless communication manage daily operations handle confidential information and support both strategic projects and personal affairs with discretion and efficiency.
This opportunity is perfect for someone who thrives in a fastpaced environment has outstanding organisational skills and is passionate about enabling leadership success.
A Bit About the Managing Director
Youll be working directly with the sole founder of PA Services a business grown organically through hard work dedication and a deep commitment to our values. Our Managing Director is an awardwinning entrepreneur recognised as a game changer in their field and named Entrepreneur of the Year by the Sussex Chamber of Commerce. They were also runnerup for Gatwick Diamond Business Person of the Year in 2025.
The Managing Director is highly driven inspirational and neurodivergent bringing a unique and creative approach to everything they do. They are deeply passionate about the companys mission and values and have built a business based on doing things the right way.
This fastpaced everevolving environment can be somewhat chaotic so the role requires someone with a strong backbone the ability to stay organised and a great sense of humour to handle the lively nature of the work.
Key Responsibilities
Executive and Personal Support
- Manage the Managing Directors calendar appointments and meetings
- Anticipate needs and provide proactive support across both professional and personal matters
- Organise personal schedules travel events gifting and personal appointments with discretion
Office and Administrative Management
- Oversee daily office operations including managing office supplies and facilities
- Screen and direct incoming calls manage correspondence and maintain office filing systems
- Format and prepare internal and external communications including memos reports emails and presentations
Meeting and Project Coordination
- Coordinate and facilitate meetings prepare agendas take minutes and ensure followup on action items
- Support special projects including financial administration and charitable initiatives
- Conduct research compile data and prepare reports and briefings to support strategic decisionmaking
Communication and Stakeholder Management
- Act as a primary point of contact between executives employees clients and external partners
- Manage social media accounts and maintain regular communication with existing and prospective customers
- Handle sensitive information with the highest level of confidentiality and professionalism
What Were Looking For
Were looking for a highly capable trustworthy individual with:
- Experience: At least 5 years in a senior Executive Assistant or Office Management role
- Organisational excellence: Outstanding time management prioritisation and multitasking abilities
- Communication skills: Exceptional verbal and written communication across all levels
- Technical proficiency: Strong Microsoft Office skills (especially Excel) and experience with CRM database and project management tools
- Administrative expertise: Skilled in document preparation record keeping and office management
- Discretion and integrity: Proven ability to handle confidential information with the utmost professionalism
- Problemsolving ability: A proactive approach to anticipating needs and resolving issues
- Compliance awareness: Familiarity with legal regulatory and health & safety standards is a plus
This is an exciting opportunity to be at the heart of a growing organisation directly supporting leadership and making a meaningful impact across the business.
Role Details:
- Parttime: 20 hours per week (ideally split across 45 days)
- Equivalent fulltime salary: Up to 28000 per annum (prorata salary of 14000 per annum)
If you are an experienced Executive Assistant who thrives in a dynamic environment wed love to hear from you!
- Casual dress
- Private Medical Insurance
- Blue Light card discount
- Pension Scheme
- Health & wellbeing programme
- Bespoke training including diploma opportunities
Employment Type
Full Time
