Contract Accounting Coordinator
Contract Accounting Coordinator
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Job Description
North East Trees is a communitybased nonprofit organization that helps heal environmental injustice through urban forestry naturebased designbuild habitat restoration and workforce development. Our work in underinvested communities in Los Angeles County helps to build climate resiliency through stewardship planting design and community engagement.
Job Title: Contract & Accounting Coordinator
Reports to: Director of Program Management & Accounting Manager
Status: FullTime Nonexempt
Work Location: East Los Angeles. On Site; Hybrid Negotiable
Salary Range: $27.00 30.00 per hour $56160 $62400
Benefits: 12 Paid Holidays Health & Dental Ins. Personal Leave and Vacation in accordance with NETs Benefits Policies
Position Overview:
Reporting to the Director of Program Management the Contract & Accounting Coordinator produces complex invoices and supports all aspects of program administration. This is a position for which responsibilities will expand in conjunction with organizational needs. This dual position also supports the Accounting Manager by performing financial tasks maintaining accurate records ensuring transactions are accurately recorded in QuickBooks processing payments helping to continuously improve accounting processes and other duties as requested.
Responsibilities include:
Managing preaward administration and postaward activities related to grants contracts cooperative and subcontractor agreements.
Maintaining accurate records of executed grants contracts and subcontracts.
Developing and maintaining positive relationships with funding agencies and collaborating/partner organizations.
Ensuring overall quality of compliance documentation.
Supervising contract and subcontract amendments and related processes.
Ensuring that grant funds are expended in compliance with grantor regulations.
Directly communicating with the project managers to ensure that grant and contractrelated financial reports are in alignment with approved grant and contract budgets and ensure compliance with reporting deadlines and requirements.
Monitoring and conducting audits to ensure legal compliance requirements.
Identifying and addressing areas of noncompliance and develop and implement corrective action plans as needed.
Learning understanding and ensuring compliance with company policy regarding expenditure approval and records.
Reviewing and verifying credit card statements for accuracy ensuring transactions are in compliance with company policy and investigating and resolving discrepancies
Managing the monthly credit card reconciliations cycle.
Reviewing and processing vendor invoices resolving billing issues maintaining positive vendor relationships and ensuring timely and accurate AP processing.
Preparing monthend reports for credit card and accounts payable activities.
Assisting with audits including analysis and creating and providing documentation and information.
Maintaining AP & CC documentation and the filing necessary for invoicing.
Producing project invoices.
Collaborating as needed with other NET employees and project administrators.
Maintaining uptodate and accurate records and documentation of all work performed.
Other shortterm and permanent responsibilities as they are identified.
Other duties as necessary
Qualifications/ Skills:
Bachelors Degree from an accredited university in a relevant field or in the process of obtaining or relevant experience
Highly organized detailoriented and efficient
Experience with accounts payable and reconciling credit cards
Strong computer skills including QuickBooks Desktop MS Office especially Excel proficient and Google Suite
Positive and courteous working demeanor
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.
Ability to lift and move up to 20 pounds
To be considered: Email your Cover Letter and Resume to
Equal Employment Opportunity Statement
North East Trees is an Equal Opportunity Employer and does not discriminate on the basis of race color religion sex (including pregnancy sexual orientation and gender identity) national origin age disability genetic information marital status veteran status or any other characteristic protected by applicable federal state or local laws.
We are committed to providing an inclusive diverse and welcoming work environment where all individuals are treated with respect and have equal access to opportunities for employment advancement and professional growth.
Required Experience:
IC
Employment Type
Contract
