Central Registrar

Location:

Recruiting Start Date:

Estimated Start Date:

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.

• Reports consistently for work as scheduled

• Performs other duties as assigned

• Attains proficient or higher evaluations on established Performance Standards

• Answers telephone and greets visitors providing information and routing inquiries as appropriate

• Answers telephone provides information to callers takes messages forwards phone calls as appropriate; greets visitors to building courteously determines their needs and provides information or directions

• Assists department head with maintenance of departmental budget

• Circulates pertinent information as advised by the supervisor

• Composes performs and types routine correspondence and reports and updates lists

• Coordinates and processes student transcript requests for inactive students active students during summer break

• Develops and implements office procedures and methods to ensure the efficiency of operations

• Develops prepares and processes reports which require research computation and compilation

• Disseminates sensitive issues or interaction with professionalism and confidentiality

• Ensures the accurate registration of all students and the dissemination of student records to the receiving school

• Files and sorts a variety of documents including sensitive and confidential information

• Interprets and explains district rules regulations and procedures to the public

• Maintains a complete set of accurate and timely student records containing data such as grades credits GPA names and behavior

• Maintains and/or prepares payroll records for guest and regular staff including completing guest staff pay receipts accounting for staff absences and providing payroll records to Business Services

• Maintains office filing system

• Maintains responsibility for the clerical operations of a departmental office

• Maintains various databases and reports

• Maintains various databases reports and office filing systems

• Opens sorts and distributes incoming mail and/or prepares outgoing mail as required

• Performs a variety of duties using various types of office equipment

• Performs a variety of duties using various types of office equipment

• Performs routine activities related to departmental functions

• Performs routine typing activities related to departmental functions

• Prepares correspondence and updates lists

• Prepares proposals and amendments for grants and reports for State Department and district administration and resolutions to the Board of Education

• Processes and inputs data entry for student registration

• Processes and inputs data related to specific responsibilities

• Processes purchase orders and requisitions as required tracks orders as received and maintains records of office purchases

• Processes purchase requisitions for office equipment maintenance needs staff expenses and office supplies

• Provides assistance to other Central Registry office staff

• Researches compiles and dispenses information to citizens businesses and other district agencies regarding district transactions

• Sets up files and sorts a variety of documents to include sensitive and confidential information

• Supports school personnel with procedural information policies and regulations

• Tracks and verifies student information for outofdistrict and preschool programs on a weekly basis

• Verifies and interprets guardianship documentation as needed

• Verifies authenticity of documents presented to establish residential eligibility of a student

• Works closely with building principals and secretaries to maintain accurate data

Knowledge Skills and Abilities:

• Ability to access input and retrieve information in various software systems

• Ability to adapt to changing technologies and to learn functionality of new equipment and systems

• Ability to communicate effectively verbally and in writing

• Ability to compile and type statistical reports

• Ability to create access input retrieve and manipulate information in various software systems

• Ability to establish and maintain accurate record keeping document management and filing systems

• Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors administrators coworkers staff students parents and the general public

• Ability to follow oral and written instructions

• Ability to greet and interact with the public in a courteous and professional manner

• Ability to interpret and analyze a variety of documentation

• Ability to maintain accurate filing system and related files

• Ability to maintain confidentiality

• Ability to manage simultaneous demands and set clear priorities

• Ability to operate standard office equipment performing a wide range of supportive clerical tasks

• Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficiently

• Ability to perform routine office management skills independently

• Ability to plan coordinate and research a variety of problemsolving and factfinding study projects

• Ability to train others in procedures and the use of equipment

• Ability to use database and spreadsheet software effectively

• Ability to work days hours locations and assignments as directed by the supervisor within the position responsibilities

• Ability to work independently without direct supervision

• Commitment to the education of students as a primary responsibility

• Communicates effectively with students and adults in a wide variety of settings

• Computer proficiency including office productivity applications

• Demonstrated ability to manage simultaneous demands and set clear priorities

• Demonstrated ability to work well with others in a team setting

• Demonstrates citizenship compassion courage discernment excellence honesty hope integrity patience perseverance reliability respect responsibility and trustworthiness

• Demonstrates effective organizational and time management skills

• Detailoriented

• Energetic creative innovative flexible

• Excellent cooperative collaborative and problemsolving skills

• Knowledge of basic office methods and procedures to include appropriate telephone etiquette

• Knowledge of basic technology and related software

• Knowledge of record keeping and filing techniques

• Knowledge of and demonstrated successful experience in human relations and communications

• Promotes a positive climate culture and community

• Strong communication skills

• Strong mathematical skills

• Strong organizational interpersonal written listening and verbal communication skills

• Studentcentered and relationshipfocused

• Thorough knowledge of basic office methods and procedures to include appropriate telephone etiquette spelling punctuation and grammar

• Thorough knowledge of laws rules regulations and procedures related to district operations and departmental functions

• Understanding of data privacy laws and their implications for the educational community

• Willingness to participate in ongoing training as required

Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not allinclusive.

• The noise level in the work environment may alternate among quiet moderate and loud.

• The incumbent is frequently required to interact in person and through communication methods with the students public and/or other staff.

• The incumbent is required to work scheduled school/work hours and/or days.

• The incumbent may be required to work extended school/work hours and/or days as directed.

• Work is generally performed within a standard office environment.

Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not allinclusive. All physical demands if listed are considered essential functions

• Sits stands walks stoops kneels and crouches/squats while performing duties

• Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices

• Uses eyes hands and finger coordination enabling the use of equipment and writing utensils

• Typical demands require staff to lift and carry up to 20 pounds and may be higher for some assignments depending on position and student need; climb stairs ladders and/or stools; reach hold grasp and turn objects; use fingers to operate computer keyboards; feel the shape size and temperature of objects

Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not allinclusive. The staff member may be required to analyze communicate compare compile compute coordinate copy evaluate instruct negotiate synthesize reason and use interpersonal skills.

Compensation Range:

Scheduled Weekly Hours:

Hours per Day:

Number of Days per Year:

For more information on our benefits please visit Employee Benefits Academy District 20 (asd20.

FLSA Status: