Assistant Bursar HR Lead
Assistant Bursar HR Lead
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Job Description
- You must clearly demonstrate on your application form under each question how and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria where relevant.
- You must demonstrate how you meet the criteria by the closing date for applications unless the criteria state otherwise.
- The stage in the process when the criteria will be measured is outlined in the table below.
- Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below using the information provided by you on your application form.
- Please note that the Selection Panel reserves the right toshortlist only those applicants that it believes most strongly meet thecriteria for the role.
- In the event of an excessive number of applications the Selection Panel also reserves the right to apply any desirable criteria asoutlined in Section 3 at shortlisting in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form how you meet any desirable criteria.
The following areessentialcriteria which will initially be measured at the shortlisting stage and whichmay also be further explored during the interview/selection stage. You should therefore make it clear on your application form how and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.
(A) A third level qualification (UKQualification and Credit Framework Level 4 or an equivalent or higher qualification inbusiness finance or administrative role
(B) Two years experienceworkinginan administrative and/or HR role where the management of staff has been part of the daily function
Shortlisting by Application Form
Demonstrableevidence of proficiency in the use of computer packages to include use of Microsoft Word Excel PowerPoint and Outlook
Shortlisting by Application Form
The following areadditionalessentialcriteria which will be measured during the interview/selection stage.
Evidence of knowledge of the requirements of an Assistant Bursar
Proven effective planning and organisational skills and an ability to work under pressure to meet deadlines
Evidence of a customer focused approach to work
Demonstrable people management and team skills to successfully motivate and manage others
Evidence of sound interpersonal and communication skills
Evidence of how your experience and approach to work reflect the schools values/ethos. You will find information about the schools values/ethos on our school website
Some or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates. Desirable criteria will be applied in the order listed. You should make it clear on your application form how and to what extent you meet the desirable criteria as failure to do so may result in you not being shortlisted.
Evidence of experience in the use of computerised financial systems
Evidence of experience in using the C2K system and finance management system software
Evidence of experience of working in a school or college setting
Demonstrableworking knowledge of the Local Management in Schools Scheme
Shortlisting by Application Form
DISCLOSURE OF CRIMINAL BACKGROUND
The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as regulated activity.
In the event that you are recommended for appointed to a post that involves regulated activity the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background.Please note that youWILLbe expected to meet the cost of an Enhanced Disclosure Certificate. Details of how to make payment will be sent to you at the preemployment stage.Further information can be accessed atNI Director theDepartment of Justice.
EDUCATION AUTHORITY
JOB DESCRIPTION
POST TITLE: Assistant Bursar (HR Lead)
GRADE: Spinal Points 2326 1 April 2024
LOCATION: St Pauls HS Bessbrook
RESPONSIBLE TO: The Principal through the designated line manger
RESPONSIBLE FOR: (Number of Staff)
JOB PURPOSE:
To be responsible for matters of school management relating to general administration finance and nonteaching staff and to assist the Bursar in the management of HR within the school.
MAIN DUTIES AND RESPONSIBILITIES:
1. Supervision
1.1 Supervise appropriate staff including the management and allocation of duties.
(Supervision is defined as having full permanent accountability for planning and coordinating the quantity and quality of work as well as managing issues relating to discipline and welfare.
1.2 Identify and provide on the job training to appropriate staff.
2. General Administration
2.1 Provide administrative clerical and secretarial support for school staff and Board of Governors.
2.2 Develop maintain and operate manual and/or computerised information systems in connection with pupils staff budgets meals maintenance examinations care medical services recruitment transport etc.
2.3 Complete and submit all records/returns as required.
2.4 Contact with relevant personnel to receive and provide information.
3. Purchasing and Supplies Administration
3.1 Operate/oversee requisitioning procedures including the ordering purchasing receiving checking storage and distribution of resources.
3.2 Stock control of resources.
3.3 Arrange for the maintenance of equipment in association with other school and Education Authority staff.
4. Finance
4.1 Develop control monitor and report on all financial systems as appropriate including the schools delegated budget and financial management systems cost centres.
4.2 Responsible for all cash handling and banking arrangements.
4.3 Contact with relevant personnel and provide appropriate support in relation to financial procedures.
5. Estate Management
5.1 Cooperate with appropriate staff in the administration of maintenance decorative and minor building works including the issue of works orders and costings.
6. Other Duties
6.1 HR Management
The SEO/Assistant Bursar (HR Lead) will work with the Bursar to implement the following:
(a) Managing and supervising all nonteaching staff.
(b) Being responsible in consultation with the Bursar and the Principal for making arrangements for the appointment by the EA of all nonteaching staff to the school.
(c) Being available to assist at interview at the discretion of the Bursar and the Principal for the appointment of relevant nonteaching staff.
(d) Executing all necessary communication and maintaining a proper record of all proforma and necessary form filling associated with the post.
(e) Providing induction for all new nonteaching staff on appointment in consultation with the Bursar and the Principal.
(f) Assisting in the formulation and revision of relevant job descriptions for nonteaching staff as and when required by the Bursar and the Principal.
(g) Maintaining a confidential system of filing and recording of documentation and communication for the EA in relation to terms and conditions and matters relevant to the posts of nonteaching staff.
(h) Having oversight of initiating and implementing computerisation of records connected with nonteaching staff in consultation with the Bursar and the Principal.
(i) Monitoring the attendance of all members of nonteaching staff and implementing the EAs Managing Attendance Policy.
(j) Establishing work schedules for and monitoring the work of all nonteaching staff. Taking action to ensure proper standards of work are produced at all times.
(k) Liaising with caretakers regarding matters relating to the school fabric/equipment and keeping an updated record of issues requiring attention.
(l) Approving the salary returns for all nonteaching staff.
(m) Maintaining personnel records for all nonteaching staff.
(n) Organising annual leave for all nonteaching staff.
(o) Being responsible for staff development and training of all nonteaching staff.
6.2 Assist work placement students with practical tasks and assignments within the school office (where appropriate).
6.3 Such other duties as may be assigned within the level of the job.
Evaluated 7 April 2025 (SEO grade EMcG)
Employment Type
Full Time
