Senior HR Officer

1. Recruitment and Onboarding

• Lead the recruitment announcement and selection process in collaborating with hiring managers and ensure all recruitments are designed to identify and attract high-qualified candidates to LPK.
• Organize and participate in the process of recruiting and interviewing for the potential applicants.
• Monitor the progress of hiring process update the weekly tracker and inform respective unit and line manager for guidance and necessary action.
• Collaborate with line manager and new employees to prepare the employment agreement and ensure the signature process is completed timely.
• Coordinate with line manager and other units to schedule the induction session for the new staffs and ensure all new employees are provided with comprehensive induction information within the set timeframe.
• Ensure job descriptions for all staffs are updated organizing the acknowledgement documents of policies and compliance in cooperating with respective head of departments.
• Provide inputs on the procedures process of new hiring extension termination in terms compliance per labour law to staffs and unit heads

1. Performance Management

• Make sure staff performance appraisals are implemented according to timeline from policies and maintain up to date appraisal forms in the personnel files.
• Initiate the performance management processes including goal setting performance appraisals and feedback mechanisms to identify learning and development.
• Provide support to Managers in handling performance issues and improvement plans.

1. Staff Training and Development

• Support to provide the staff trainings for professional development needs and requests in coordination with line manager.
• Organize in-house and external training programs to enhance employee skills and knowledge through outsources or respective technical units and evaluate the training effectiveness of the training program and maintain up-to-date training records.
• Lead to conduct the Human resources related trainings sharing session and meetings in collaboration with other program support staff and operation staff.
• Share the training information and opportunities with relevant staff member and keep record of the progress completion and improvement.

1. HR Policies and Compliance

• Ensure all staff member follow to the existing policies implementation of LPK HR manual and ensuring all employees to understand.
• Regular review of existing policies and propose to update or revise base on the changes of any law or compliance by collaborating with senior management team.
• Report the updates regarding HR practices labour law orders or announcement to supervisor timely and provide inputs to mitigate the potential risks.
• Ensure the trainings are provided to all staffs regarding PSEA COC COI and Fraud and to conduct the refresher training quarterly or bi-annually.
• Ensure all staff resignation to be in line with LPK policies and make sure the exit interviews are organized with the resigned staff.

1. Employees Relations and Engagement

• Develop programs on employee relations and other organizational initiatives to build a strong employee relation with the staff.
• Suggest and support to employees in solving out the complaints or issue in line with policies and compliance.
• Coordinate with unit head and management and lead to provide the workshop event or staff party for employees welfare programs.
• Take part in disciplinary procedures and investigations in accordance with LPK practices and local labour law.

1. Payroll and Benefits Management

• Supervise compensation and benefits administration including payroll calculation to ensure it is per compliance with labour laws and completed within a deadline.
• Work closely with Finance Department in payroll transfer process for benefit entitlement and any change of HR data.
• Ensure the leave entitlement taken by staffs accuracy and calculation of leave benefit are in line with policies and up to date in the leave report monthly basis.
• Initiate the life insurance process for renewal or new service purchase in collaboration with administration unit and ensure it is completed before expiry.
• Prepare the weekly and monthly staff benefit tracker based on the changes or new staffs and submit to supervisor in a timely manner.
• Check regularly i-connect system and generate the time sheet report timely leave report monthly basis and ensure all staff members submit the time sheet correctly within the timeframe.

1. HR Administration and Reporting

• Maintain the proper time sheet system suggest the effective way for smooth functioning and track regularly the data in the system.
• Maintain HR records filing and all personnel related documents in each staff personnel file ensure those are up to date and keep the data and information confidentiality.
• Conduct regular team meetings to review objectives address challenges track progress and report the status of staff hiring turnover and resource management.
• Prepare and submit regular reports of Human Resources related matters and assignment to Program Support Manager.

1. Participate in the senior management meeting other partners and donors

• Represent LPK as a focal person of HR unit and provide inputs necessary information to donors partners and senior team member
• Involve in the event meetings workshop within the organization and provide technical inputs relating to human resource session.
• Serve as HR focal to support for internal external and donor audits.
• Participate the donor meeting partnership meeting HR technical working group meeting and share updates within the organization.

Qualifications :

• Must have a Bachelor degree plus diploma in Human Resources management or a holder of Master degree is preferrable.
• 7 years of progressive HR experiences with at least 3 years in a senior or supervisory role.
• Excellent knowledge about labour law HR best practices organizational development and training.
• Good organization and flexibility about work and time schedule
• Strong analytical problem-solving and decision-making skills.
• Good communication skills in English.
• Excellent communication negotiation and presentation.
• Motivation dynamism and positive mind are required to contribute to the LPK projects objective. Team work and team spirit with strong motivation to work for community
• High ethical standards and a commitment to confidentiality.

Additional Information :

09 09

Remote Work :

No

Employment Type :

Contract