Executive Administrative AssistantSpecial Projects Coordinator
Executive Administrative AssistantSpecial Projects Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
Job Type:
StaffJob Description:
Effectively promote and support the mission of Kansas City University (KCU) by providing expert administrative and project management support to the University Relations TeamEssential Duties and Responsibilities:
- Facilitates the efficient utilization of the Executive Directors time through development and coordination of calendar of appointments meetings and University and community functions with individuals and groups
- Safeguards the confidentiality by exercising discretion in communicating information to faculty students staff and the various publics served by the University and in handling administrative records file and similar confidential items
- Supports Marketing Project Manager and all team members in scheduling projects in Monday
- Supports UR team with photo video and other media projects
- Coordinates the flow of incoming communications and outgoing communications by receiving routing and/or responding to incoming communications and determining the appropriate office department or agency for outgoing communications
- Assists in oversight functions by reviewing monitoring and approving correspondence and documents prepared by other departments
- Provides information for reports and records through research data retrieval compiling and/or tabulating statistics and organizing and presenting the information in useable and understandable formats
- Prepares correspondence for distribution or approval and signature checking the documents for completeness and accuracy
- Contributes to a work environment that encourages knowledge of respect for and development of skills to engage with those of other cultures or backgrounds
- Contributes to the overall success of the University by performing other essential duties and responsibilities as assigned
Supportive Functions:
- Other administrative tasks (i.e. filing preparing documentation)
- Participate in developing department goals objectives and systems
- Actively participate in team and University meetings
Qualifications:
- College degree preferred
- Demonstrated experience and success providing executive level support to senior level management or a team
- Excellent written and verbal communication skills
- Demonstrated knowledge and success at the development and communication of professional correspondence
- Excellent interpersonal skills with ability to interact effectively and work efficiently with people at all levels in an organization
- Demonstrated knowledge and experience with office automation equipment including phones computers and related software including Microsoft Word Excel and Outlook
- Exceptional organizational skills and demonstrated success in a multitask environment with attention to detail and follow through
Equal Opportunity Employer
KCU is committed to promoting an equal employment opportunity workplace. Equal opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without discrimination on the basis of race color religion sex age national origin genetic information (GINA) physical or mental disability pregnancy sexual orientation gender identity marital status familial status ancestry military and/or veteran status and/or any other status protected by applicable Federal state or local law.
Annual Security Report
KCU is committed to providing a safe campus for students faculty and staff. Our annual campus security report lists campus crimes and statistics for the campus and public areas around campus for the last three years in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.
Thank you for your interest in a career at KCU!
Required Experience:
IC
Employment Type
Full-Time
