Administrative Assistant - Educational Technology

Oak Park And River Forest High School

Posted on : 10-04-2025

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1 Vacancy

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Job Location

Oak Park, CA - USA

Monthly Salary

Not Disclosed

Salary Not Disclosed

Vacancy

1 Vacancy

Posted on : 10-04-2025

Job Description

Position Type:
Secretarial/Clerical/Administrative Assistant

Date Posted:
4/8/2025

Location:
Oak Park and River Forest High School

Date Available:
07/01/2025

Closing Date:
04/21/2025

Job Title:Administrative Assistant Educational Technology
Reports To:Director of Technology
Terms of Employment: 12month position
FLSA Status:Exempt
Salary:Commensurate with experience

Position Summary:
Provides comprehensive administrative support to the Director of Technology (DOT) and the Educational Technology (ET) Department ensuring efficient operations and maintaining strict confidentiality. Responsibilities include calendar management financial administration meeting support personnel assistance procurement and technical training. Performs other related duties as assigned.

Core Responsibilities:

Calendar and Meeting Management:
- Coordinate and manage the DOTs calendar including scheduling internal and external meetings prioritizing appointments and providing support for meetings including afterhourmeetings.
- Extend calendar management support to senior ET staff for complex meetings.
- Arrange travel and process expense reports for ET staff.
Financial Administration:
- Process invoices for the ET Department including ERate purchases by coding invoices updating databases scanning relevant documents.
- Resolve billing issues with vendors and provide process improvement suggestions.
- Generate monthly accounting reports of all ET budget lines for the DOT and execute fund transfers as needed.
Meeting Support:
- Attend meetings as requested record detailed minutes organize and file notes for future reference.
Personnel Support:
- Assist the DOT with personnel transactions.
Procurement:
- Manage technology purchases including creating purchase orders tracking orders and compiling documentation for payment.
- Order departmental supplies.
Technical Training:
- Provide oneonone training to staff as needed on various technology tools including web maintenance Skyward and spreadsheet reporting.
Other Duties:
- Perform other duties as assigned.

Qualifications:

Associates degree or equivalent experience (minimum 4 years).
Proficiency in Google Apps for Education Microsoft Office Suite (Word Excel) and Skyward.
Knowledge of accounting software database software internet applications personnel management systems and project management software.
Basic accounting and report writing skills.
Advanced spreadsheet skills.
Work independently with minimal supervision.
Excellent written and verbal communication skills.
Ability to work independently.

Physical Requirements:

Ability to stand walk sit use hands reach and communicate effectively.
Ability to lift and/or move up to 25 pounds.
Specific vision abilities: close vision distance vision peripheral vision depth perception and ability to adjust focus.

Work Environment:

Moderate noise level.
Standard office environment.

Supervisory Responsibilities:

None.

Employment Type

Full Time

Company Industry

Key Skills

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About Company

Oak Park And River Forest High School

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Administrative Assistant - Educational Technology

Oak Park And River Forest High School

Job Description

Employment Type

Company Industry

Key Skills

About Company

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