Executive Assistant IV At-Will
Executive Assistant IV At-Will
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$ 67404 - 91001
1 Vacancy
Job Description
ABOUT THE POSITION
Riverside County Human Resources (HR) Department is currently seeking an Executive Assistant IVAtWill to support the Human Resources Director in facilitating efficient operations and strategic initiatives within the HR Department.
The Executive Assistant will be responsible for managing the directors calendar coordinating meetings drafting correspondence maintaining files and assisting with special projects. This role requires strong organizational skills and the ability effectively act as a liaison with agency and department heads the Board of Supervisors the County Executive Officer and other stakeholders.
The ideal candidate will be detailoriented and will play a key role in fostering a positive welcoming and collaborative work environment. Proficiency in handling confidential materials with discretion and professionalism is essential.
Competitive candidates for this position will demonstrate strong expertise in calendar management ensuring seamless scheduling and coordination of meetings for executive leadership. They will have experience drafting memos and preparing agenda items for a governing board showcasing attention to detail and an understanding of formal documentation processes. Additionally these candidates will possess a proven track record of providing executivelevel administrative support managing confidential information with discretion and handling highlevel administrative tasks with professionalism. Their strong communication skillsboth written and verbalwill enable them to effectively interact with senior officials department heads and external stakeholders fostering a wellorganized and positive work environment.
This class has been designated AtWill in accordance with the provisions provided under Article 6 Section 601E 8 of the County Management Resolution and serves at the pleasure of the County Executive Officer.
Meet the Team!The Human Resources HR Department seeks and develops talented professionals that fit a highly engaged and collaborative culture.
EXAMPLES OF ESSENTIAL DUTIES
Research compile and summarize information data and statistics for regular and specialized reports.
Prepare correspondence and reports independently; prepare itineraries and coordinate meetings/participants schedules; arrange appointments and maintain managers calendar; make travel arrangements for manager and staff; sort screen prioritize and route incoming mail.
Screen telephone calls and visitors directing them to the appropriate parties; answer questions and assist staff and the public; obtain information about agency/ departmental policies and procedures.
Establish maintain and direct the preservation of a variety of complex and/or confidential records; maintain and distribute agency/departmental procedures and rules; prepare recommend and establish office standards and procedures.
Prioritize correspondence along with supporting materials for managers review reply and disposition.
Serve as liaison between manager and subordinates other managers other county agencies/departmental staff and other governmental agencies and the public.
Take and transcribe dictation directly or from notes or recordings.
Review outgoing correspondence reports and material for accuracy grammar and consistency with administrative policy.
May supervise a clerical unit.
MINIMUM QUALIFICATIONS
OPTION I
Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.
Experience: One year with the County of Riverside providing secretarial support to a department head or two years performing secretarial support to a management classification at the level below a department head.
OPTION II
Experience: Three years of clerical experience two years of which must have been an administrative support and/or secretarial capacity at the executive level with responsibilities for screening calls maintaining an appointment calendar composing correspondence and researching compiling and preparing reports. (Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from an accredited occupational training program in secretarial sciences office practices business education or a related field to the assignment may substitute for up to one year of the general clerical experience.
ALL OPTIONS
Knowledge of: Organizational operations sufficient to analyze evaluate and develop procedures and methods affecting the commitment of agency/departmental resources and administrative and clerical operations of a managerial office; current office methods and practices including automated equipment filing systems business correspondence receptionist techniques and report writing; correct English usage grammar spelling vocabulary and punctuation.
Ability to: Manage departmental records; use office equipment for such functions as the Internet email online services and PC software; research develop and prepare data for management presentations; organize meeting plans and schedule appointments; provide effective client service and public relations; display strong interpersonal and communication skills both verbally and in writing.
SUPPLEMENTAL INFORMATION
This recruitment is open to all applicants.
For specific questions regarding this position contact Angela Tavaglione at or at.
APPLICATION INFORMATION
Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify upload a copy of your (or your spouses) Member4 Form DD214 indicating dates of service and a copy of your spouses letter of disability (if applicable) with your application. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans preference.The Veterans Preference Policy C3 is available here: https://rivcocob/boardpoliciesReasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: https://rchr/disabilityProof of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services NACES or Association of International Credential Evaluators Inc. AICE.
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other nonjobrelated factors.PreEmployment
All employment offers are contingent upon successful completion of preemployment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A preemployment physical examination and background check may be required.Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference preemployment accommodation or other employment questions please refer to our web site www.rchr.
If you are experiencing technical problems you may contact the governmentjobs applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or tollfree.
Employment Type
Full-Time
