Project Controls Manager
Project Controls Manager
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1 Vacancy
Job Description
Requisition ID:71223
Job Category:Project Controls
Location:MississaugaONCanada
With over six decades of business and technical experience in the mining energy and infrastructure sectors we see challenges evolving in every industry. We respond quickly with solutions that are smarter more efficient and innovative. We draw upon our 9000 staff with experience in over 150 countries to challenge the status quo and create positive change for our clients our employees and the communities we serve.
Our Project Delivery Group (PDG) helps clients with worldclass project delivery from studies to building assets operating the assets and developing efficiencies through our people methodologies governance and systems. Our engineering and project management and construction disciplines ensure safe efficient and sustainable delivery of projects globally across the metals and mining infrastructure and energy sectors.
Summary
The Project Controls Manager is responsible for the overall delivery of Project Controls; includingEstimating Cost Management Planning and Scheduling EPCM Control Project Accounting Trendand Change Management Progress Measurement and Evaluation and Project Reporting. The ProjectControls Manager assures Hatch procedures and best practices are applied to the project asappropriate and recommends changes where required.Managing the Project Control resources allocated to the project by leading and directing subordinates so that they are motivated and have access to the required resources in order to meet thework objectives set for them. Manage and mentor Project Controls team to ensure that staff has anunderstanding of what is expected of them and has the necessary skills to execute the requirements.Identification training and development requirements for staff and ensure skills development takes
place.
Key Responsibilities
Safety
A strong personal commitment to safety
Personal responsibility for safety incident reporting
Behaviouralbased safety ethos to be embraced
Personal responsibility for stopping any unsafe behaviour as and when it occurs andthereafter reporting the safety incident so that corrective action may be obtained
Familiarisation with Hatch safety processes protocols and procedures.
Setup Planning and FEL3 data verification and
Review FEL3 report The Prime contract (accepted proposal) the Project schedule (levels 12and3 and the FEL3 tollgate guidelines
Verify setup requirements and Request missing information from Project Manager
Select standard project procedures and coordinate modifications/additions with GlobalPractice Director and confirm project procedures list
Prepare setup plan assign project controls staff conduct project controls kickoff meetingand commence setup
Confirm progress measurement and earned value methodology and initiate progressreporting. Verify project controls plan trend gaps and distribute to ProjectManager.
Establish project controls baselines
Confirm project authority delegation matrix and once approved by Project Managerdistribute via document control as per distribution matrix
Confirm change management philosophy
Confirm periodic reporting and meeting requirements including the content format andfrequency. Publish the project reporting calendar showing cutoff dates submission duedates and issues dates.
Initiate periodic reporting.
FEL4 EPCM estimate verification
Using: 1. FEL3 report 2. Prime contract (accepted proposal) 3. FEL3 tollgate guidelinesopen project with standard time charge codes for the setup phase
Using: 1. FEL3 report 2. Prime contract (accepted proposal) 3. FEL3 tollgate guidelinesconduct EPCM estimate kickoff meeting to confirm FEL4 EPCM hours estimate
Start EPCM estimate review by all functions to confirm EPCM services scope
Verify project level 1and2 schedules and estimate FEL4 project controls and managementhours
Assemble FEL4 estimated hours and verify EPCM cost estimate
Consolidate (hours) information and update existing staffing plan
Include EPCM commissioning cost as part of project indirect estimate once CommissioningManager has verified FEL4 commissioning hours
If EPCM estimate is within proposal budget (as approved by Project Manager) open required charge codes for FEL4 and manage and report EPCM status (using the proposal as abaseline).
Project controls setup
Attend project kickoff meeting
Using: 1. FEL3 report 2. Prime contract (accepted proposal) 3. FEL3 tollgate guidelinesconduct project controls kickoff meeting
Proceed with project based on existing FEL3 setup
FEL3 data verification and setup planning (capital cost estimate to be approved andschedule levels 1 and 2 to be baselined)
FEL4 EPCM estimate verification
Project coding project controls systems setup and reporting verification
Set up project cost and schedule baselines.
Project coding project control systems setup and reporting verification
Using: 1. FEL3 report 2. Prime contract (accepted proposal) 3. Setup checklist and 4.FEL3 tollgate guidelines conduct project controls systems kickoff meeting and start setup
Identify project controls systems requirements
Using: 1. EPCM services hours 2. Project schedule 3. Project systems requirements(estimating scheduling cost EPCM etc) assist with setup of project controls systems
Using CBS (Commodity Breakdown Structure) ex Estimator confirm project coding and distribute to team
Populate control systems with project coding
Test systems verify reporting format and layout and confirm data.
Definitive capital cost estimating
Review and approve the definitive capital cost estimate plan (as developed by the Estimator)
Ensure provision of project schedule (levels 12and3 for gate review in order to approvedefinitive capital cost estimate plan by client/Project Manager
Using confirmed prime contract scope owners cost staffing plan and definitive costestimate; analyze EPCM performance and prepare detailed forecast of remaining work
Issue definitive estimate report via document control once approved by client/ProjectManager.
Project progress and performance measurement
Obtain all input data; i.e. construction: staffing plan; commissioning: staffing plan;procurement: staffing plan and package register; engineering: staffing plan facilitiesdescription EWPs deliverables list; project management: staffing plan and PEP
Project progress measurement and earned value
Project KPI monitoring and reporting.
EPCM services progress and performance measurement
Confirm level 3 baseline schedule and release final time charge codes
Open required charge codes for FEL4 manage and maintain and release interim time
charge codes.
Construction progress and performance measurement
Confirm project coding and distribute to team.
Project progress measurement and earned value
Review progress measurement and earned value reports produced by Cost Controller andissue. Evaluate progress and provide writeup for monthly progress report.
Project trend and change management
Agree baselines with client
Confirm change management philosophy
Project forecast change and trend management
Project baseline change management.
Project KPI monitoring and reporting
Using project drivers and KPIs and client requirement specifications (ex Project Manager)measure monitor and report project KPIs and issue to Project Manager to implementimprovement processes as necessary.
Project periodic status reports
Confirm periodic status reporting requirements content format and issue date
Initiate periodic reporting
Using trend/PCN register EPCM progress report schedule and updated budgetcommitment forecast payment and cost statements; evaluate progress and provide writeupfor monthly progress report
Once monthly status report has been finalized and issued prepare and coordinate monthlyprogress review meeting with client.
Project Accounting
Work with client to establish project accounting requirements including approvals paymentand funding processes and reporting requirements
Qualifications and Experience
Essential
Tertiary qualifications in engineering or other relevant discipline or substituted projectexperience
5 years relevant post graduate experience in managerial position and a minimum of 10 yearsexperience in a project environment with detailed knowledge of Estimating Cost ControlPlanning and Quantity Surveying
Experience in high valued multidiscipline EPCM environment projects from inception to closeout
Knowledge in the following disciplines:
Estimating Understanding on the fundamentals of estimating and the ability to review totalProject and Change Notice estimates to ensure accuracy of estimated costs for the scope ofwork at hand
Cost Control Ability to understand composite Project budgets forecasting final costs andthe control of the budget i.e. Commitment and Actuals. Full management of Project Trendsand Changes to determine legitimacy and estimated impact to project schedule and budget.Management of the usage of Project Allowances i.e. Contingency Escalation and Forex.Cashflow monitoring.
Planning & Scheduling Ability to read and understand Project Schedules to ensure a truereflection of the Project progress and forecasted dates. Ability to verify impact of ProjectChanges to Project Schedule.
Quantity Surveying Knowledge of Quantity Surveying principals and Standard Systems ofMeasurement. Ability to verify progress payments final invoices escalation and Forex calculations.
Preferred
Post graduate qualifications in Management or other professional certification
Experience in the establishment of reporting standards formats and frequency
Experience in the consolidated preparation collation and presentation of project financial andother reports
Knowledge of EPCM principals and the ability to interpret and verify Incentive agreements
General Construction knowledge together with the understanding on the fundamentals ofengineering models and construction drawings
Possesses strong personal computer skills (MS Office package).
Ability to work under pressure and a key factor is that the incumbent is deliverables driven
Interpersonal skills especially the ability to deal with people staff and stakeholders at differentlevel of seniority
Broad business acumen including risk assessment and management
Well developed communication and presentation skills
Conflict management skills
Facilitation and negotiation skills
Report writing skills.
Why join us
- Work with great people to make a difference
- Collaborate on exciting projects to develop innovative solutions
- Top employer
What we offer you
- Flexible work environment
- Long term career development
- Think globally work locally
Were committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age race color national origin citizenship religion creed gender sexual orientation marital status disability or any other protected status. If you have any accommodation requirements please let us know. Well do our best to meet your needs in accordance with applicable local legislation.
Required Experience:
Manager
Employment Type
Contract
