Executive Administrative Assistant for Financial and Administrative Affairs
Executive Administrative Assistant for Financial and Administrative Affairs
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Job Description
Title: Executive Administrative Assistant for Financial and Administrative Affairs
Job Summary
This job supports the Executive Vice President of Financial Affairs and Student Services the Division of Financial and Administrative Affairs and other offices within the finance college unit.
Job Duties
Performs financerelated support functions including implementing process improvement activities financial data analysis and professional correspondence.
Enters all purchase requests extra pay authorizations MOUs and travel for the Office of Financial Affairs and employees as requested. May review travel requests advancements and claims for policy compliance.
Assist the Assistant Vice President of Financial Reporting with various administrative and reporting tasks including analyzing data reports and preparing professional reports/presentations.
Coordinating and tracking the time and leave reporting activities of Executive Vice President of Financial Affairs and Student Services direct reports for Financial Affairs division.
Overseeing general office operations office equipment office supplies filing and paperwork that requires approval from the Executive Vice President of Finance Affairs and Student Services.
Assist with planning and facilitating college functions and events.
Coordinate with the Executive Vice President of Finance Affairs and Student Services on meeting schedules record appropriate meeting minutes and report minutes from committees/departments that report to the Executive VPFSA.
Coordinate with the Assistant Vice President of Financial Reporting to ensure the Finance divisions annual Business Continuity plan and Institutional Effectiveness plans are on track by working with the appropriate department heads.
Assist in the divisions policy and procedure annual review.
Coordinate and track direct reports of the Executive Vice President of Financial Affairs and Student Services projects and reporting due dates.
Perform other duties as assigned.
Minimum Qualifications
Associate degree in Accounting or Business field
3 years experience as an Administrative Professional
Highlevel experience with all Microsoft Office suites at a minimum intermediate level (Excel Outlook PowerPoint)
Preferred Qualifications
Certified Professional Secretary
BANNER Finance and ARGOS experience
Experience as an executivelevel administrative professional
3 years experience in Higher Education
Knowledge Skills and Abilities
Ability to analyze data and inquiries effectively think critically and make appropriate decisions.
Excellent written and verbal communication skills.
Effective organizational and time management skills
Ability to work as part of a team or work alone without close supervision
Strong interpersonal skills
Physical Demands / Working Conditions
- Prolonged periods of sitting at a desk and working on a computer
- Prolonged periods of standing at times
- Prolonged screen time
- Must be able to lift up to 25 pounds at times
- Repetitive movement
Pay Rate:$42161 $50593 (Annual salary depending on eligible experience which is defined by the current compensation plan.
Open Until Filled:Yes; for best consideration apply by: 04/13/2025
Special Instructions to Applicants:
To be considered for this position you must submit an application resume cover letter and unofficial transcripts. Prior applications will not be used to fill this vacancy.
A completed satisfactory background check will be required before hire.
Employment Type
Full-Time
