Executive Assistant Maternity Cover
Executive Assistant Maternity Cover
Posted on :
10-04-2025
Employer Active
1 Vacancy
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Job Description
Overview
The ideal person for this role will be highly experienced professional and ready to hit the ground running. This is a fast paced and lastminute environment. Coordination at the highest level of intricacies is vital for this job using your initiative and a level head to problem solve and make things happen. Resilience is required.
Responsibilities
- To effectivelyorganise and maintain diaries and make appointments for the Senior Management Team
- To produce Sales Senior Leadership & Board meeting reports and presentations using Excel and PowerPoint when requested. Provide professional support to the Board attend Board meetings write minutes prepare agendas issue minutes draft reports
- Extensive international & National and Global Travel Management including hotels flights and transfers to complex itineraries
- To effectively manage sales & leadership events coordination and logistics.
- Screening telephone calls enquiries and requests on behalf of the Board and handling them when appropriate.
- Dealing with incoming email and processing expenses
- Dealing with correspondence and writing letters to internal and external clients
- Liaising with clients suppliers and other employees;
- Organising and storing paperwork documents and computerbased information;
- Act as gatekeeper the Executive Assistant must gain extensive knowledge of the organisation & its operations as well as the business strategy: who the key personnel are (inside and outside the business); to ensure that they can effectively carry out this role.
- Ad hoc duties/projects as of when required
- Confidential duties as and when required
Qualifications
- Minimum of 5 years experience supporting Senior level roles in international businesses
- Business degree would be desirable to demonstrate understanding of commercial world
- Foreign languages are not essential but would be an advantage
- Excellent time management
- Highly developed organisational skills with a particular emphasis on accuracy and attention to detail.
- Excellent communication and influencing skills both oral and in writing to deal with difficult queries and to explain issues with a high level of tact patience and diplomacy.
- Sound common sense judgment and sensitivity when dealing with difficult and contentious issues.
- The ability to operate effectively under pressure and to remain calm in a crisis.
- Computer literacy and good keyboard skills (Microsoft applications) with advanced skills in Word PowerPoint and excel.
- Ability to multitask manage priorities and apply judgement to ensure high standards are maintained and deadlines met
- The role holder will be expected to be a team player an excellent communicator able to work with minimum supervision and to manage their workload to tight deadlines.
- The role holder needs to be able to handle highly sensitive issues and ensure confidentiality is maintained. They must handle confidential information discreetly.
Employment Type
Full-Time
Key Skills
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