Administrative Assistant

About the Opportunity

Position Summary:
The primary responsibilities are providing administrative support to the Division of Laboratory Animal Medicine and Northeastern Universitys Institutional Animal Care and Use person will be the primary contact for the DLAM Department and the IACUC person will support the IACUC and the DLAM using the current system then aTunes software system(once implemented).This person will work with the researchers for submission of IACUC protocols and amendments be required to keep detailed records of purchases for DLAM and invoice investigators for purchases and services rendered will also be required to take minutes at IACUC meetings and assist the DLAM Director with administering all aspects of the IACUC an emergency this person may be asked to help the DLAM with animal husbandry so this person must have no known allergies to research animals.

Qualifications:
A minimum of 2 years of college course work/2 year degree plus 35 years experience.The person should have experience with electronic compliance/management person must be highly organized able to work independently have good communication skills both written and oral be able to work independently have experience with Access Databases have experience with billing and invoicing for services and must be able to represent the department in a professional and helpful working with an IACUC committee is a plus.

Job Responsibilities:
Record Keeping Billing and of the Atunes Software System 30
Provide support the IACUC and DLAM for the implementation and operation of the atunes software. This involves the submission of IACUC protocols/amendments animal requisitions billing of includes printing of cage cards per diem collection and all other aspects of this DLAM and IACUC office.

Record Keeping Billing and Invoicing 25
Ensure that all documentation and recordkeeping both written files and database are completed consistent with applicable regulations and departmental monthly invoicing and billing to researcher for animal and supply purchases and for services monthly Concur reports for all ProCard transactions.

Administrative Support 20
Provide administrative support to DLAM and the IACUC send approved communications to researchers assist with preparation of official departmental documents and communications print monthly animal census and door sheets for all animal housing areas bill investigator for animal housing ensure office is supplied with proper supplies for its function.

Support work of IACUC 15
Organize regular IACUC meetings inform IACUC members of committee activities provide documentation and information to IACUC as necessary prepare meeting agendas in consultation with the DLAM Director/IACUC Coordinator and IACUC chair attend meetings and maintain meeting minutes as described in regulations carry out directives of IACUC.

Department Liaison/Ordering Supplies 10
Provide information to researchers and their staff or refer them to the individual that would have that information. Work with DLAM technicians to ensure proper timely ordering of supplies for the animal facilities (food and bedding cleaning supplies etc. accurate ordering all animals used in the DLAM facilities and informing animal care staff of arrival & ordering supplies for researchers.

Position Type

Additional Information

Northeastern University considers factors such as candidate work experience education and skills when extending an offer.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race religion color national origin age sex sexual orientation disability status or any other characteristic protected by applicable law.

Compensation Grade/Pay Type: