Administrative Assistant Liberal Arts Academic Advising
Administrative Assistant Liberal Arts Academic Advising
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$ 38300 - 55500
1 Vacancy
Job Description
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Liberal Arts Academic Advising Office is seeking an Administrative Assistant to provide essential support to the Director of Academic Advising and the advising unit as a whole. This position will act as the first point of contact for individuals connecting with the Director and/or the Advising Office.
The Administrative Assistant will offer exceptional customer service provide accurate and timely information and refer inquiries to appropriate staff as necessary.
Additionally this role involves managing spreadsheets generating reports overseeing daily office operations assisting with the processing and communication of student awards and scholarships and providing assistance with collegewide events within Liberal Arts Undergraduate Studies.
Responsibilities of the Administrative Assistant include but are not limited to:
Greet and assist staff faculty students and visitors
Handle frontline communications (phone email Teams social media and mail)
Manage calendars directories databases and websites
Schedule meetings prepare agendas and take minutes
Administer purchasing track spending and ensure budget alignment
Process student awards and scholarships
Coordinate logistics for programs and events (reserve space organize materials manage tech needs order supplies and submit finance forms)
Arrange travel and process reimbursements
Provide facilities support (report maintenance issues manage office supplies oversee room/key access)
Maintain advising rosters update adviser assignments and track course enrollments
Support the peer adviser program
Assist with hiring (process human resources forms manage interview schedules and support training and onboarding)
After training the Administrative Assistant will also work with various software including SAP Concur Starfish (student success platform) CollegeNet/25Live (scheduling platform) and the following which are specific to Penn State:
LionPATH (Penn States student information system)
eSteward (database related to alumni gifts and endowments)
WorkLion (collection of general HR information and resources along with an inquiry system)
Benefits include (visit https://hr.psu/benefits for more detailed information):
Medical dental vision and retirement plans
75 tuition discounts (including for a spouse and dependent children up to the age of 26
Generous vacation and sick time
15 paid holidays/campus closure days
Education and Experience:
This position will be filled as an Administrative Assistant at the level of Intermediate Support which requires a minimum of a High School Diploma or General Equivalency Diploma (GED) for education and two years of relevant experience or an equivalent combination of education and experience.
Required skills and knowledge:
High level of organization and professionalism
Excellent attention to detail with the ability to problemsolve and multitask
Excellent interpersonal oral and written communication skills
Outstanding customer service skills fostering a sense of community and belonging
Ability to work both independently and collaboratively
Proficiency in Microsoft Office 365 (particularly Teams Word Excel Outlook SharePoint)
Willingness to learn jobrelated processes skills and software
Capacity to build trust and sustain mutually respectful relationships across constituencies
Application Instructions: To be considered applicants must upload a cover letter and resume.
Additional Information:
The Administrative Assistant will report to the Director of Academic Advising.
The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.
This position requires the following clearances: PA State Police Criminal Background Check PA Child Abuse History Clearance Form and Federal Bureau of Investigation (FBI) Fingerprint Criminal Background Check.
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging in all its forms. We embrace individual uniqueness as well as a culture of belongingthat supports both broad and specific equity initiatives leverages theeducational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of thecommunity thrive. We value belonging as a core strength and anessential element of the universitys teaching research and servicemission.
The salary range for this position including all possible grades is:
$38300.00 $55500.00Salary Structure additional information on Penn States job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity affirmative action employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact.
Employment Type
Full-Time
