Legal PA - Real Estate

This role sits in our Real Estate team which encompasses environment project planning real estate finance and real estate litigation. The team advise on every stage of the life cycle of property with areas of expertise including construction development energy and infrastructure hotel and leisure investment landlord and tenant matters planning environment and compulsory purchase property litigation real estate finance and real estate tax.

Responsibilities

• Diary management responsibilities including making appointments organising meetings and ensuring the smooth running of such meetings including ordering refreshments etc. as appropriate.
• File management responsibilities. Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date. Undertake email management (manage inbox and file emails) ensuring that urgent emails are promptly picked up by fee earners or forwarded to another fee earner in their absence.
• Proactive client liaison including take messages pass on information and deal with simple queries.
• Work collaboratively with other secretarial support to provide a responsive and professional secretarial support service to fee earners and clients including supporting additional fee earners during PA holidays and sickness.
• Management and coordination of the Partners billing and financial requirements including producing WIP and aged debt reports.
• Dealing with legal documentation and correspondence to a high standard.
• Manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner involving Document Specialists as required.
• Organising conference calls on behalf of the fee earners in a timely fashion.
• Prepare client registration documents engagement/assignment letters conflict checks money laundering and audit Letters with direction from partner/fee earner.
• Maintain CRM by updating InterAction and maintaining fee earner contact list.
• Support Marketing and Business Development administration e.g. prepare alerters presentations contact sheets etc; organising events booking venues managing invite lists and coordinating event logistics
• Use the InterAction platform to log Fee Earner BD activity and report as may be required
• Coordinating travel and producing travel packs if requested.
• Ordering searches and managing their delivery using TM Group and Land Registry Portal
• Any additional ad hoc tasks as required.
• Generally must be flexible and willing to work outside of office hours where client transactions require that.

Experience and Knowledge

• Experienced Legal Secretary/PA within a real estate department is essential for this role.

• Must possess excellent diary management organisation and prioritisation skills.
• Must be able to communicate effectively and build good relationships with clients and staff within the firm.
• Must work well as part of a team.
• Must be a competent fast and accurate typist.
• Must be competent at producing legal documents to a high standard.
• Professional telephone manner and the ability to accurately record and pass on messages.
• Sound technical skills in the following areas:
• Microsoft Office IT skills Word Excel PowerPoint Outlook (Fieldfisher uses Microsoft 365.
• Proven document or case management skills (Fieldfisher use iManage Work).
• Proven experience of using a legal computerised finance system (Fieldfisher use Evergreen).
• Proven experience of using a Client Relationship Management system (Fieldfisher use InterAction).
• Minimum typing speed of 65 wpm with a good level of accuracy

What We Offer:

• Inclusive & Supportive Environment: A firm that embraces diversity with benefits designed for everyone.
• Competitive Benefits Package: Includes private health insurance life assurance income protection wellbeing support flexigym discounts and more.
• Modern Office Space: Located in the iconic Titanic Quarter with excellent commuter links and onsite parking.
• Collaborative Culture: Join a diverse team with opportunities for hybrid working and hotdesking.
• Social & Community Engagement: Participate in clubs networks inclusive events and more.

Inclusiveness and Diversity:

At Fieldfisher led by the social model of disability we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.

Should you have any accessibility requirements please contact a member of Fieldfishers Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.

For accessibility information on our Belfast offices visit:Fieldfisher Belfast Hub Accessibility

How to Apply:

• Click Apply Now to submit your CV and begin your application.
• Note: We recruit on a rolling basis until the role is filled.

Recruitment process:

• 2030minute introductory call with one of our experienced recruiters.
• The interview process varies depending on the role you apply for. However your recruitment contact will always let you know what to expect from the process so nothing should come as a surprise.
• For hybrid opportunities candidates will be invited to visit our offices and meet the team facetoface.
• Our average process takes around 23 weeks but we will always work around your availability. You will have the chance to speak to our recruitment team at various points during your process but if you have any specific questions before this please contact us at .

#FieldfisherCareers

Please note that we recruit on a rolling basis meaning that your application will most likely be reviewed before the application deadline. We will continue to accept applications until we have successfully filled the role.

Fieldfisher is Times Top 20 Law Firm a highly commended firm in the European Financial Times Innovative Lawyers rankings and is repeatedly nominated for awards in areas including dispute resolution M&A and IP. Many of our lawyers are recognised by legal directories as leading professionals in their areas of specialism and we are top tworanked in a number of our key practice areas.

Our network spans over 1800 people across 26 international offices in 12 countries.

We operate across our offices in Amsterdam Barcelona Beijing Belfast 2 Berlin Birmingham Bologna Brussels Dublin Dsseldorf Frankfurt Guangzhou Hamburg London Luxembourg Madrid Manchester Milan Munich Paris Rome Shanghai Turin Venice Vienna and Silicon Valley.

Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will only be considered on merit and the applicants suitability to meet the requirements of the role.