Business Office Administrative Assistant
Business Office Administrative Assistant
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Job Description
Business Office Administrative Assistant
Position Opening: ASAP
Status: Temporary
Department: Business Office
Mounds Park Academy is a PreK12 independent school in Saint Paul MN that serves approximately 575 students from throughout the Twin Cities area. Since 1982 Mounds Park Academy has engaged students in a rigorous college preparatory experience that is demanding but not draining and goes far beyond memorization. Students are challenged to apply their understanding to stir the human spirit stand for justice and shake the world. This is what we call rigor with purpose and it grounds our students in the radical idea that their identity in the world is not measured by a test score but rather by the depth and decency of their impact on the world.
MPA is committed to embracing diversity seeking equity and continually striving to be truly inclusive. As a community MPA is focused on fostering a safe and inclusive space for all aspiring to be cognizant of genderidentity and equality religious understanding socioeconomic diversity and racial justice.
Mounds Park Academy seeks a temporary Business Office Administrative Assistant.
Responsibilities Include:
- Answer main phone line connect calls to correct individuals give direction or schedule details to callers. Page students after school and other appropriate announcements.
- Greet visitors and check them in and out for security measures.
- Purchase some supplies for school faculty and office staff in coordination with Controller
- Make all electronic deposits of checks paid to Mounds Park Academy and complete the corresponding journal entry.
- Manage the Central Supply and Stationary Inventory. Keep on hand an inventory of about 3 months for supplies and one year of stationery.
- Sorting and distributing incoming mail. Initiating and completing product returns.
- Prepare and record journal entries for various financial transactions at the direction of the controller.
- Reconciling credit card assigned to Controller and Chief Financial and Operation Officer.
- Perform other duties and assume other responsibilities as requested by the Head of School or as deemed necessary for safe and efficient operation of the school in order to fulfill the mission of Mounds Park Academy.
Qualifications and Experiences Required:
MINIMUM/MAXIMUM QUALIFICATIONS:
- Basic Accounting Knowledge
- Ability to communicate effectively orally and in writing excellent customer service skills detailoriented.
- Strong computer skills: knowledge of Microsoft Outlook Microsoft Office General Ledger systems
- Ability to multitask work independently and prioritize workload.
- Able to manage confidential information.
- Calm pleasant demeanor. Good common sense friendly and patient.
In addition a candidate should possess the following personal qualities:
- Excellent interpersonal written and verbal skills
- Strong collaboration skills
- Substantial organizational skills
- An interest in and openness to professional growth and development
- Commitment to diversity and inclusion
- A sense of humor warmth of personality and energy
- Flexibility
Mounds Park Academy is an equal opportunity employer.
Employment Type
Temp
