Administrative AssistantReceptionist

Administrative Assistant/Receptionist!

Hamilton ON

At EXP were driven to provide innovative solutions for the worlds built and natural environments. As a team of engineers architects designers scientists creators and a community of professionals we bring diverse and talented people together to solve the worlds most complex challenges. Here you join a team that leverages differences harnesses their entrepreneurial spirit in an employeeowned company that believes diversity is what gives us strength seeks sustainable results and shares ambitions for each other our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience while staying connected to a global network of professionals who believe we are a part of something bigger. Together we are EXP.

Are you ready to design your future

Be our nextAdministrative Assistant/Receptionist!

Your work environment at EXP

EXPs Stoney Creek office is currently seeking an Administrative Assistant/Receptionistto join their team reporting to the Project Managers. Option for 4 or 5 days per week

What a day at EXP has in store for you

• General office administration e.g. health & safety walkabouts troubleshooting or arranging printer or misc. office issues planning/scheduling meetings and gatherings use problem solving skills to tackle various office issues
• Edit construct and format reports proposals and other technical documents
• Review prepare and format proposal documents with associated forms insurance/WSIB requirements etc
• Compose and distribute meeting notes routine correspondence and reports
• Assist project managers to prepare invoices schedule fieldwork etc
• Perform other administrative duties such as data entry copying collating faxing filing document retrieval scheduling coordination of meeting rooms ordering of lunches for meetings mailings information gathering word processing transcription and document binding document scanning
• Prepare client reports and proposal documents as requested including resumes/CVs specialized tabs for proposals letters etc
• Provide backup/break coverage for the front office including switchboard/reception and front office and customer service assistance to employees and clients of the office. This includes greeting visitors to the office and handling mail/couriers
• Perform standard administrative functions including reception at the front desk
• Receptionduties include answering telephone calls and arranging shipments greeting clients and guests at the reception area
• Provide back up support for other admin teams and divisions as necessary

What your experience looks like

• Ideal candidate would have at least 12 years of experience in detailorientated administrative support work
• Completion of secondary school with courses in or graduation from an administration program or equivalent experience ideally in a professional services environment. University or College degree is an asset
• Strong people skills and the ability to work with a wide variety of staff and clients
• Must have strong Microsoft Word and Excel skills. Experience in Microsoft PowerPoint and database software would be an asset
• Must have strong editing and proofreading ability including grammar and sentence structure
• Strong typing speed and accuracy
• Knowledge in accounting practice and invoicing is an asset
• Excellent communication skills in spoken and written English
• Skill in preparing clear and concise reports procedures correspondences and other written materials
• Ability to establish and maintain effective working relationships
• Ability to multitask is critical
• Must be able to meet deadlines be well organized and able to work under pressure
• Ability to document existing and new processes
• Ability to maintain a filing system and accurate records
• Ability to prioritize organize and perform multiple work assignments simultaneously
• Any experience in the engineering or construction industry is an asset
• Reception experience is an asset.