Alumni Engagement and Annual Giving Event Assistant temp
Alumni Engagement and Annual Giving Event Assistant temp
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Job Description
The Alumni Engagement and Annual Giving Event Assistant will provide event preparation and support to key alumni engagement and annual giving events in the summer and fall seasons including Commodore Launch events MoveIn Weekend Parents and Family Weekend and Reunion events.
The Event Assistant will work in a phased approach beginning with Commodore Launches MoveIn Weekend Family Weekend and Reunion. Assistants will be managed by members of each team in a collaborative manner.
The primary function is to perform clerical services which may include those of a confidential nature. The Event Assistant must function with a high degree of professionalism. Candidates should reside in Middle Tennessee; this role is hybrid with specific in office dates.
Specific Duties include:- Working closely with our event system (AlumnIQ) to manage registrations and maintain reporting.
- Working closely with staff on creating/proofing/sending invitationsreminders
- Maintaining master planning and trackingdocuments
- Generating nametags and attendeelists
- Completing tasks in a timely manner by the scheduled due date of eachevent
- Assisting in preparing mailing and/or assembling materials for allevents
- Onsite event support including event set up andregistration
- Post event duties as assigned; reconciliation of registrations in event system (AlumnIQ)and reporting
- Other duties as assigned
- Advanced proficiency with Microsoft Word ExcelOutlook
- Strong interpersonal skills and effective oral and written communicationskills
- Ability to perform and manage multiple projects on a regularbasis
- Strong time management and organizationalskills
- Ability to keep private informationconfidential
- Ability to work independently assuming responsibility prioritizing and carrying out dutieswith minimalsupervision
NonNegotiable Datescandidates must be available onsite for all dates including evening hours
- MoveIn Day Friday August 15 and Saturday August16
- Family Weekend Friday September 19 Sunday September21
- Additional inoffice days of September1518.
- Reunion Weekend Thursday November 6 Sunday November9
- Additional inoffice days of October 27 October 31 and November35.
Employment Type
Full-Time
