Administrative Analyst

Are you interested in contributing to a company whose mission is to radically love and influence lives As an Administrative Analyst for Bell Lumber and Pole you will play a pivotal role as a force multiplier in the effectiveness of various departments within Bell. You will provide comprehensive administrative assistance and project management to multiple teams ensuring seamless operations and efficient of daily tasks and projects. This role contributes directly to the organizations productivity communication and overall success. As an Admin Analyst you will also coordinate diverse projects assist with financial and budget activities and facilitate crossfunctional collaboration.

• This position will be a hybrid role out of our corporate office in New Brighton MN.
• We are currently hiring for two 2 Administrative Analysts.

As an Administrative Analyst your responsibilities will include:

Project Management:

• Analyze project needs and identify key stakeholders and resources to ensure timely and successful outcomes
• Assist in developing actionable project plans such as activities timelines budgets and resource requirements to achieve company and stakeholder objectives
• Assist with research data collection and preparation of reports and presentations
• Prepare time sensitive contracts for bonds contracts permits quotes signatures notary services witnesses corporate seal mailings
• Communicate with internal and external teams to update project documentation and track progress for reporting purposes

Administrative Support:

• Administrative support for assigned departments and leaders: review and manage email and calendars; respond and delegate as needed
• Assist with the coordination registration and scheduling of meetings events appointments itineraries travel details accommodations and conference rooms
• Prepare and distribute internal communications such as memos notices and announcements as needed
• Manage daytoday administrative tasks including document preparation filing and record keeping
• Crosstrain and provide backup support for the New Brighton yard as needed
• Assist the Executive Assistant and other team members with projects and tasks as required

Record Management:

• Process code and track invoicing to collaborate with finance team and reconcile accounts ensuring compliance with company policies
• Maintain organize and report on departmental files data records audits and documents both in physical and digital formats
• Other duties as assigned

Qualifications:

• High School Diploma or GED equivalent. Additional certification in Office Management or related field a plus.
• Ability to identify potential issues before they arise and take action to address them.
• Ability to take the initiative to learn new skills and take on responsibilities.
• Ability to prioritize and multitask various projects with deadlines.
• Excellent verbal and written communication skills to build rapport with teams.
• Exercise confidentiality and sensitive information with trust and professionalism.
• Proactively identify and resolve issues with creativity and resourcefulness.
• Strong attention to detail and wellorganized.
• Proficiency in scheduling communication and document management tools.
• Capability to negotiate differences without damaging relationships.