Coordinator Office Services 1 Year Contract

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One of Canadas Most Trusted Investment Brands.

At Picton Mahoney Asset Management being alternative isnt just what we doits who we are.

Founded by industry pioneer David Picton weve spent 20 years challenging conventional wisdom and redefining the investing landscape. As one of Canadas most trusted investment brands we are proudly independentprivately run 100 employeeowned and deeply committed to delivering results for our clients.

Thinking Alternatively is in Our DNA.

With a team of 160 bold thinkersonethird dedicated solely to investment managementwe are specialists not generalists. Managing $13.6 billion for institutional and retail clients we navigate markets with conviction resilience and a forwardthinking approach.

Were more than investors were innovators. We challenge traditional investment mindsets constantly pushing the boundaries to achieve our mission: To bring greater certainty to investors.

Our success is built on four guiding principles:

Treat investors money like our own.

Redefine the way investors invest.

Be humanalways approachable.

Succeed together one investment at a time.

These arent just wordsthey define how we think how we invest and how we work.

Now were entering our next chapter. Were transforming our brand and reshaping the way the world invests. If you think alternatively embrace an entrepreneurial spirit and thrive in a dynamic bureaucracyfree environment join us and be part of whats next.

Thriving in Our Entrepreneurial Culture

At Picton Mahoney youll thrive in our creative and dynamic workplace where collaboration and support are at the core of everything we do. At our firm youll have the opportunity to take on significant responsibilities work in a flexible environment and tackle challenging projects from the outset. Our culture is designed for ambitious professionals who want to make an immediate impact while continuing to push boundaries and achieve our greater mission. Youll be empowered with a high level of responsibility trust and flexibility providing an exciting and creative space for you to help reshape how the world views alternative investments. With competitive total rewards performancebased bonuses and a clear path for career growth youll have everything you need to develop both now and over the longer term.

The Opportunity

Were looking for a highly organized and teamoriented Office Services Coordinator to support the administrative operations of our Toronto office. In this dynamic role youll collaborate with business partners across all departments to ensure seamless daytoday operations and a welcoming office environment.

As the first point of contact for clients and employees youll bring a customerfirst mindset to managing reception handling inquiries supporting department needs and directing guests. Your proactive and collaborative approach will be key in supporting administrative tasks across the organization. Youll also play a vital role in coordinating catering maintaining pristine boardrooms and assisting committees and company events.

If youre a resourceful problemsolver who thrives in a fastpaced teamdriven environment wed love to hear from you!

This is an initial 1year employment contract with comprehensive health and dental benefits fitness and wellness reimbursement program 15 days vacation and participation in our Employer of Choice programs!

Youll have the opportunity to lead and learn:

• Provide comprehensive administrative support for the Toronto Office ensuring that office systems and procedures are organized and efficient with a focus on facilitating smooth interdepartmental collaboration.
• Provide dedicated and responsive administrative support to all departments ensuring smooth daytoday operations.
• Effectively communicate important facilitiesrelated announcements and updates to staff ensuring clarity transparency and mutual respect in all internal communications.
• Manage incoming phone calls with professionalism directing them to the appropriate internal contacts while providing exceptional customer service.
• Oversee office supply orders and maintain organized inventory levels.
• Coordinate office catering services ensuring timely delivery and an appealing presentation helping to create a positive experience for all staff and visitors.
• Handle and sort incoming and outgoing mail and facilitate deliveries and courier pickups with precision and timeliness.
• Ensure smooth operations at the loading dock maintaining open and respectful communication with building management and security teams.
• Monitor and maintain the cleanliness and organization of boardrooms and office spaces ensuring a pleasant and productive work environment for all.
• Maintain kitchen supplies and ensure proper functionality of appliances.
• Administer security access cards ensuring strict adherence to security protocols and assist the facilities team in maintaining safety and compliance standards.
• Ensure relevant policies and certificates are clearly posted and up to date within the office.
• Manage printer and copier maintenance troubleshooting issues and ordering/replacing toners as needed.
• Assist with office updates and renovations ensuring functional and modern workspaces.
• Assist with company event planning supporting committees like the Social Health Safety and Wellness and Diversity Equity and Inclusion Committees to create a positive and engaging office culture.
• Support corporate travel arrangements including updating hotel rates and assisting with travel bookings ensuring smooth and efficient travel experiences for staff.
• Perform any other duties as assigned contributing to a collaborative respectful and highperformance work environment.

What were looking for:

• Prior experience in customer service environments with a focus on maintaining highquality standards professionalism and a collaborative spirit (experience in administrative roles is beneficial but not required).
• Postsecondary education is highly advantageous though we prioritize candidates who demonstrate a passion for delivering excellent customer service
• Available to work in our Toronto office Monday to Friday 8:30 AM 5:00 PM.
• A naturally friendly and serviceoriented personality eager to collaborate across departments and foster strong positive relationships both internally and externally.
• Inherently motivated with a strong inclination to support teams and ensure projects are successfully completed.
• Excellent communication skills professional phone etiquette and a polished presence; passionate about delivering exceptional client service with a growth mindset curiosity and creativity for best practices.
• Demonstrates a high level of integrity and discretion ensuring confidentiality in all business matters.
• First Aid/CPR and Joint Health and Safety Committee certifications are assets.
• Highly organized with the ability to prioritize tasks independently and meticulous attention to detail.
• Demonstrate professional maturity and uphold standards in all interactions and maintain strong values in respectful work environments.
• Intermediate proficiency in MS Word Excel PowerPoint Outlook with interest and passion in learning and applying new technologies.
  
  

Our Commitment to Employees:

At Picton Mahoney Asset Management we take pride in enhancing our employees experiences through a comprehensive suite of exceptional perks and programs. Our benefits include corporate fitness reimbursement and discounts VersaFi memberships (formerly Women in Capital Markets) Picton Wealth investment counseling and portfolio management services volunteer and charitable donation matching maternity and parental leave topup recognition awards semiannual performance bonuses a generous annual vacation entitlement (minimum of 15 days per year) training and development reimbursement extensive health and dental benefits a healthcare spending account and more.

These offerings are designed to support your career growth wellbeing and overall success. Join us and thrive in an environment that values and invests in you!

Picton Mahoney Asset Management is committed to providing an equitable and fair work environment for everyone and all hiring and other personnel actions will be taken without regard to race colour creed religion sex disability gender identity gender expression family status age language or national origin. If you require an accommodation at any point in time throughout the application and hiring process please contact Human Resources ator at .

Picton Mahoney Asset Management does not accept unsolicited resumes emails calls or any other form of communication from thirdparty recruitment agencies. Any unsolicited outreach including commercial electronic messages will neither be acknowledged nor considered.

Job Posting Closing Date: Monday April 7th at 5:00 PM EST

Please note that while we carefully review each application only those candidates selected for further consideration will be contacted. We wish you all the best in your job search and future endeavors.