Operations Assistant - Receptionist
Operations Assistant - Receptionist
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Fish & Richardson the premier global intellectual property law firm is trusted by the worlds most innovative and influential companies. Fish was established in 1878 and now has more than 400 attorneys and technology specialists in the U.S. Europe and China. Our success is rooted in our creative and inclusive culture which values the diversity of people experiences and perspectives. Join Fishs Minneapolis team in our fastpaced Operations Department as an Operations Assistant Receptionist.
How Will You Make a Difference
- Answer phones and direct calls. Operate a multiline telephone console in order to relay incoming outgoing and intrasystem calls. Direct telephone calls to appropriate attorneys and staff. Take messages for visitors and staff.
- Meet and greet clients and visitors to the office ensure proper clearance and routing (including use of The Receptionist visitor management kiosk) of such parties in accordance with firm policies which includes providing visitor badges to all visitors.
- Schedule conference rooms and attorney visiting offices and maintain records.
- Contact building management regarding maintenance and/or visitor/vendor access issues.
- Schedule video conferences and keep track of connections and equipment. Arrange conference calls.
- Assist with hoteling software and staff/attorney workspace scheduling issues.
- Assist with coordination of office social events (i.e. summer outing holiday party monthly socials staff appreciation day etc. as requested by Office Manager.
- Assist with administrative tasks to support the Operations Department Practice Groups and other administrative groups as requested by the Office Manager.
What Will You Bring to the Table
- High school diploma or equivalent.
- 6 months professional office administration experience; preferably in a law office.
- Proficiency with Microsoft Office Suite (Word Excel PowerPoint Outlook) to create edit and manage documents spreadsheets presentations and emails.
- Demonstrated understanding of the law office and departmental policies and procedures is preferred.
- Ability to organize and prioritize numerous tasks and complete them under time constraints.
- Ability to work well within a teamoriented environment and contribute to effective team relationships.
- Interpersonal skills necessary to communicate by telephone and in person with a diverse group of visitors vendors attorneys and staff to provide information with courtesy and tact.
- Ability to work in the Minneapolis office 5 days a week is required
Why Fish
When you join our team we offer:
- Competitive pay and discretionary bonus opportunities along with a rich benefits package including comprehensive medical and dental coverage generous paid time off and tuition reimbursement
- Awardwinning retirement and profit sharing plans with employer contribution
- A familyfriendly atmosphere with backup child care as well as health and wellness initiatives
- A positive culture awarded an Outstanding Workplace 2023 and 2024 by People Insight based on our high levels of employee engagement
- Our pay range for this position in Minneapolis is $22.48$28.93 per hour (based on working 37.5 hours per week)
Our Commitment to Diversity
As a firm that serves the worlds greatest visionaries we know that creativity and innovation are the result of seeing the world from multiple different perspectives. Having a diverse team enhances the quality of legal services we provide to our clients sustains our standing as a premier IP law firm and strengthens the fabric of our firm.
#LIDM1
#LIOnsite
Employment Type
Full-Time
