Accounting Specialist III
Accounting Specialist III
Posted on :
08-04-2025
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1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
08-04-2025
Job Description
Diocese of Tucson
Job Description
Job Title: Accounting Specialist III
Status: FullTime (NonExempt) Salary Grade: 27
Location:Bishop Kicanas Pastoral Center / Fiscal Department Tucson AZ
Primary Function:
Under the direction of the Senior Accountant Controller and CFO the Accounting Specialist II provides comprehensive bookkeeping and accounting services not only for parishes and schools but also for certain diocesan entities. In addition to parish accounting duties this position will assist with tasks typically managed by the Senior Accountant helping to reconcile accounts prepare financial reports and support monthend and yearend processes for the broader Diocese. Essential to the role is a strong grasp of fund accounting concepts QuickBooks proficiency (or similar software) advanced Microsoft Excel skills and familiarity with Adobe for document management. The Employee shall be a minister of the Gospel and Catholic Teaching behaviorally while at work and in his/her personal lifeLive in a manner worthy of the call you have received. (Eph. 4:1
Essential Duties and Responsibilities:
- Perform in support of the Church and the dioceses spiritual and pastoral mission.
- Shall abide by Catholic principles in the employees professional and private life and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral structures.
- FullCharge Bookkeeping: Record weekly collections tuition grants and other cash receipts for multiple parishes or schools.
- Accounts Payable/Receivable: Process vendor payments maintain vendor files and oversee billing and collections.
- Payroll: Oversee parish/school employee time tracking review for accuracy and finalize payroll system transactions biweekly; post payroll entries to the general ledger.
- Financial Reporting: Generate monthly financial statements (profit & loss balance sheet) and circulate them to parish finance councils Boards of Directors or school leadership.
- General Ledger Maintenance: Support the Senior Accountant in maintaining and reconciling general ledgers for diocesan offices trusts or other assigned entities under the Dioceses purview.
- MonthEnd & YearEnd Close: Assist with closing procedures by preparing journal entries reconciling bank/investment accounts and reviewing accruals for diocesan entities as directed by the Controller and/or CFO.
- Delegated Tasks: Take on specific bookkeeping responsibilities or special projects delegated by the Senior Accountant Controller or CFO to streamline workload across the finance team.
- Budget Assistance: Work with the Controller and CFO in developing and monitoring parish/school/diocesan budgets compiling historical data and preparing forecast scenarios as needed.
- Audit & Compliance: Prepare requested schedules and supporting documentation for internal reviews or external audits; maintain a clear audit trail for all transactions.
- Coordination & Communication: Collaborate regularly with parish leadership school principals diocesan department heads and external stakeholders to ensure clarity and consistency in financial processes.
- Document Management: Use Adobe and electronic filing systems to organize invoices receipts and internal forms upholding diocesan standards for data security and confidentiality.
- Internal Controls: Ensure adherence to diocesan internal control policies; recommend process improvements to senior leadership and internal auditor where appropriate.
- Policy Adherence: Maintain financial records in compliance with USCCB guidelines and established fund accounting procedures especially when handling restricted or designated funds.
Physical/Mental Requirements
- Normal manual dexterity visual acuity and coordination; ability to lift or carry items as typical in a standard office setting.
- Extended periods of sitting standing and keyboarding as needed.
Qualifications:
Education & Experience
- Bachelors degree in Finance Accounting or a closely related field or equivalent professional experience.
- Minimum of five years progressive bookkeeping/accounting experience ideally in a nonprofit or faithbased organization utilizing fund accounting.
Technical Proficiency
- Advanced skills in Microsoft Excel (e.g. pivot tables formulas data analysis) and Adobe for document management.
- Handson experience using QuickBooks (or a similar accounting software) for general ledger account reconciliation and reporting.
- Familiarity with payroll systems and standard payroll accounting best practices.
Skills & Attributes
- Strong attention to detail accuracy and a proactive approach to problemsolving.
- Excellent verbal and written communication skills suited for collaboration with a wide range of colleagues and stakeholders.
- Ability to prioritize and manage multiple tasks in a fastpaced environment with competing deadlines.
- High standard of professional integrity and confidentiality consistent with the Dioceses mission.
Other/Preferred Skills
- Bilingual (English/Spanish) is advantageous.
- Practical knowledge of Catholic Church structure ministries and diocesan operations; active participation in the faith community is preferred where appropriate.
- Availability to travel to various parish or diocesan sites; occasional weekend/evening work for finance council meetings or special projects.
Covenants of Employment:
The Diocese of Tucson is a Roman Catholic religious organization and all employees are expected to respect and conduct themselves in accordance with the values teachings and morals of the Roman Catholic Church and by Arizona state law. Under the Zero Tolerance Policy no one will be knowingly assigned or retained to serve in the Diocese when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.
Required Experience:
Unclear Seniority
Employment Type
Full Time
Key Skills
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