HR Admin Executive
HR Admin Executive
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Key Responsibilities :
Administrative & Facilities
- Manage office supplies and stationeries ensuring stock availability and quality
- Oversee pantry supplies coffee machines water dispensers and water filter system maintenance
- Coordinate housekeeping and cleanliness of all office areas
- Supervise server room conditions (temperature leakage CCTV decoder)
- Ensure all machines and facilities are properly maintained and serviced
- Manage courier services and incoming/outgoing mail handling
- Plan and execute workstation and seating arrangements including coordination with HODs and vendors
- Handle contractor coordination for office renovations furniture and layout setup
- Liaise with landlords handle rental agreements renewals and facilityrelated issues
- Monitor facility safety (e.g. pest control access control) in collaboration with the Safety Committee
HR Support
- Process and verify staff claims before submission to Finance
- Check and verify all vendor invoices related to rentals services and maintenance before approval
- Support HR events townhalls and meetings (venue setup logistics F&B arrangements)
- Maintain confidentiality and proper documentation of HRrelated matters
Job Requirements
The ideal candidate must be a dependable ethical and organized individual with strong attention to detail and a professional attitude. Key attributes include:
- Handles tasks calmly and professionally without being emotionally reactive.
- Able to manage multiple responsibilities effectively with accuracy and structure.
- Maintains high confidentiality in handling employeerelated matters claims and internal communication.
- Welcomes feedback adapts to change and maintains a constructive mindset.
- Communicates effectively with all levels of staff remains neutral and builds good working relationships.
- Upholds company values by avoiding gossip and promoting a respectful work environment.
- Works independently follows through with minimal supervision and anticipates needs to avoid delays.
Qualifications :
Preferred Qualifications
- Minimum 35 years of working experience in Administration or a similar role
- Familiarity with vendor coordination basic procurement claims and invoice processes
- Strong proficiency in Microsoft Office (Excel Word Outlook)
- Good interpersonal and communication skills
- Experience in facility management or multidepartment environments is an added advantage
Additional Information :
We offer a fulltime position with flexible working hours from Monday to Friday we have full medical and insurance coverage with dental optical medical checkup benefits and trainings and work with a diverse group of colleagues.
Apply now!
Lets form the future together. Be part of it!
For internal candidates please send in your CV detailing your roles and responsibilities.
You are also required to notify your manager and HR regarding your interest before you apply to this position.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
