Legal Assistant - Trial Division Salem or Portland - Multiple Vacancies
Legal Assistant - Trial Division Salem or Portland - Multiple Vacancies
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Job Description
Initial Posting Date:
04/02/2025Application Deadline:
04/13/2025Agency:
Department of JusticeSalary Range:
$3856 $5325Position Type:
EmployeePosition Title:
*Legal Assistant Trial Division (Salem or Portland) Multiple VacanciesJob Description:
The Oregon Department of Justices Salem Trial Division is seeking to hire two 2 dedicated legal professionals as Legal Assistants (Legal Secretaries) to support our Special Litigation Unit for the Salem or Portland Legal office. Training will be in person at our Salem legal office. After training is complete this position offers a hybrid schedule which requires a minimum of 1 day in office and up to 4 days remote work after training is complete. Legal Assistants are responsible for supporting the section attorneys with the calendaring efiling preparing and proofreading of documents for court. This is an excellent opportunity to expand your administrative professional development in this busy litigation environment.
If selected you will work closely with division attorneys and other legal professionals to ensure that critical filing and communication deadlines are met in a highvolume fastpaced environment.
Job Duties (in part)
Process and route incoming mail for assigned section attorneys segregating information for other purposes such as docket and calendar control.
Photocopy scan mail and email completed projects for final distribution to courts counsel agency contacts etc. Prepare labels and envelopes for hand delivery overnight or certified mail etc.
Transcribe format proofread revise and print a full range of complex legal documents (including but not limited to pleadings memoranda amendments reports opinions briefs proposed orders judgments subpoenas summons captions certificates of service etc..
Electronically scan label document capture and efile documents and accompanying exhibits.
Assist other Legal Secretaries with workload overflow (could include but not limited to preparing correspondence processing mail calendaring efiling scheduling meetings).
Transcribe format proofread revise and print a full range of complex nonlegal documents utilizing programs capable of complex text editing and formatting functions in a production environment.
Draft routine correspondence as directed and according to established procedures policies and guidelines from dictated typed or handwritten material.
Perform other special projects as directed by attorneys law clerks or immediate supervisor.
Required Experience
Research suggests that women and people of color are less likely to apply unless they are confident they meet 100 of the listed qualifications. We strongly encourage all interested individuals to apply and allow us to evaluate the knowledge skills and abilities that you demonstrate using an intentional equity lens.
Two years of clerical/secretarial experience which includes at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents maintaining legal records or researching legal information).Experience must include proficiency in word processing software.
Work experienceis based on a 40hour work week. (Example: 20 hours a week for one year would equal sixmonths of work experience.
Desired Skills Experiences and Attributes
Ability to prioritize a large workload and balance competing deadlines.
Work collaboratively as a team.
Flexibility and adaptability with change and shifting priorities.
Organization and consistency with work.
Ability to communicate clearly and efficiently.
Ability to have and maintain a valid Oregon Drivers License.
Whats In It For You
Job satisfaction as part of a team whose mission is to serve Oregons public and government agencies.
Permanent fulltime employment.
Vacation sick leave 11 paid holidays a year and special days off.
Endless peer and management support and representation by the Service Employees International Union (SEIU).
Opportunity to expand your professional skills.
For more information about our benefits you can learn here.
Application Process
Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer does not discriminate based on race color national origin ethnicity veteran gender sexual orientation religion age or disability and is committed to workplace diversity.
Click Apply and complete the online application and all supplemental questions.
Attach your resume.
Attach a cover letter identifying your attributes that meet the desired and requested skills.
ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Drag and drop your resume into Workday when prompted to upload your resume. If you are concerned that the requested document didnt attach to your application if you need an accommodation under the Americans with Disabilities Act (ADA) have questions or need assistance with the application process please contact . Any materials emailed will be associated on your behalf if received before the posting deadline.
CURRENT STATE EMPLOYEES: Login to Workday using your stateissued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking Apply update your employee profile to reflect your Education Skills and Job History (including your current job).
For additional information regarding working for the Department of Justice and application assistance click HERE.
Oregon Department of Justice
1162 Court St NE
Salem OR 97301
Phone:
Fax:
Employment Type
Full-Time
