Office Manager
Office Manager
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Job Description
F.H. Paschen has over 110 years of experience in the construction industry. Youve driven on highways we paved youve travelled through airports we modernized youve commuted through rail stations we constructed and your children learn in schools we built. But we are MORE than that. We offerMORE Versatilityas we work in any industry offering any delivery method and service. We operate withMORE Tenacityas we maneuver through tight schedules spaces and budgets. We provideMORE Ingenuityby creating solutions to solve your greatest challenges. And we perform with MORE Pridein focusing on safety and quality and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budgetwe deliver withMORE Paschen.
Position Overview:
This is an administrative position to provide support for the business group and reports to the General Manager in the office. Position is one of great visibility to the public and requires professional demeanor and cando attitude.
Responsibilities:
- Facilitate/assist with job setup.
- Process change orders to subcontractors.
- Review subcontractor insurance certifications to ensure compliance with contract requirements.
- Administer new hire and separation paperwork when necessary and work with Human Resources to insure proper documentation.
- Review certified payrolls and log into payroll canvassing report and send out deficiency letters.
- Assist as needed w/vendor activities payments expense reports and credits for project.
- Assist with obtaining and submitting completed CUF documentation.
- Order supplies
- Coordinate facility maintenance and repair needs.
- General office support such as data entry emails etc.
- Produce pay estimates track funding status and ensure checks get to Chicago office.
- Collect/match lien waivers with payment schedules.
- Assist with subcontract/supplier agreements.
- Link all project documentation through project management software.
- Maintain office files electronic scanning and copying.
- Manage all subcontractor payments.
- Produce/route email correspondence as needed.
- Prepare vouchers for general overhead items as they pertain to satellite office.
- Other duties as assigned.
F.H. Paschen is an equal opportunity employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran status and other legally protected characteristics.
If you require an accommodation in order to complete this application please contact Tracy Tesnow at.
Note to Search Firm Agencies Recruitment Agenciesand Similar Organizations and Firms: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies.Please do not forward unsolicited resumes or candidate informationto any F.H. Paschen employee. F.H Paschen will not pay fees to any thirdparty agency or firm and will not be responsible for any agency fees and referral compensationassociated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly.
Requirements
Job Requirements:
- Associate degree preferred and/or equivalent experience required.
- 35 years Construction Office Manager experience preferred. Knowledge of wordprocessing spreadsheet(s) and basic accounting principles required.
- Good communication and organizational skills are necessary.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Paid time off
- 401K matching
- Flexible spending account
- Life insurance
- Referral program
- Professional development assistance
Required Experience:
IC
Employment Type
Full Time
