Property Manager - Futura East
Property Manager - Futura East
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1 Vacancy
Job Description
- Job Description
The Property Manager manages and operates efficiently and economically the clients assets and finances with the highest level of integrity and excellence. He/She assures strict compliance with the Management Agreement between ProExcel Property Managers Inc. and the specific assigned property including but not limited to Master Deed & Declaration of Restrictions Implementing House Rules & Regulations and ByLaws. He/She enforces the Policy Guidelines of the Company and the Client as promulgated by the Board of Trustees
DESCRIPTION OF FUNCTIONS
KEY ACCOUNTABILITY 1: ADMINISTRATION
1. Coordinate with different organizations agencies and/or offices in relation to the assigned property.
2. Supervise all personnel assigned in the specific property including those from other subcontracted services such
as but not limited to housekeeping grounds keeping engineering maintenance and security.
3. Attend and supervise general maintenance requirements security and safety control and cleanliness of the
assigned property.
4. Address and respond to residents concerns complaints and inquiries.
5. Act as mediator on issues between residents before elevating the issue to the Grievance Committee head.
6. Prepare and submit monthly management reports and/or other reports as required by the management direct
superior or division head.
7. Insure and keep insured on behalf of the client the assigned property against loss or damage by fire and other
risks or perils as deemed necessary and as approved by the Condominium Corporation or Homeowners
Association.
8. Recommended programs and/or action plan to maintain and improve all facilities and services in the assigned
property.
9. Prepare meeting agenda and materials for the Board Meetings General Membership meetings and other special
meetings.
10. Implement policies and programs as promulgated by the Board of Trustees.
11. Prepares correspondences circulars Quarterly Newsletters memoranda and the like for the information of Unit
Owners Tenants and/or Occupants reviewed and duly approved by QA department immediate heads Board of
Trustees and PD/Marketing as applicable.
12. Ensure that all construction and fitout works are compliant to the building code and LGU regulations.
13. Conduct monthly Board of Trustees meetings Annual General Membership Meeting (AGMM) monthly vendors
evaluation weekly toolbox and coordination meetings.
14. Ensures all legal/conveyance documents are properly filed and available on site such as but not limited to asbuilt
plans permits and licenses minutes of the meetings financial records and other pertinent documents.
15. Safeguard residents security and confidentiality standards specifically on data handling.
16. All other duties as may deemed necessary from time to time.KEY ACCOUNTABILITY 2: FINANCIAL
1. Submit daily and monthly Cash Flow Statement detailing collections and disbursements.
2. Review and evaluate Monthly and Annual Finance Financial Statement report as prepared by the Accounting
Department for inclusion in the regular monthly Management Report Board Meeting and Annual Budget.
3. Properly handle safeguard and monitor use of clients funds and assets with the goal of incurring savings.
4. Prepare annual budget operating expense capital expenditure and special assessment for the assigned
property subject for the approval of the Board of Trustees.
5. Monitor daily collection report against deposit or cash position.
6. Review all entries with associations accounting records are true and correct.
7. Strictly implement distribution of monthly statement of account.8. Strictly implement the collection policy to ensure that all unit owners tenants and/or occupants meet their
financial obligations on time.
9. Review and process payment for government dues or assessments for but not limited to Business Permits &
Licenses Real Property Taxes and other taxes.
10. Responsible for safekeeping and control of the use of accountable forms such as Official Receipts
11. Acknowledgement Receipts and Provisional Receipts of the Condominium Corporation/Home Owners
Association
12. Meets target Collection Efficiency of Association dues for Condo Corp/HOA member developer and other
affiliates
13. Ensure on time collection/release of Management fee and Service fee
14. Ensure monitoring proper disbursement and ontime replenishment of Petty Cash Fund (PCF).
15. Recommend cost reduction programs or activities.
16. All other duties as may deemed necessary from time to timeKEY ACCOUNTABILITY 3: ENGINEERING
1. Responsible for the daily maintenance inspection monitoring and operation of the common area including all
machineries and equipment in the assigned property to ensure uninterrupted service to residents/occupants.
2. Strictly implement the preventive maintenance schedule to preclude unnecessary breakdowns unscheduled
repairs and/or replacement. Ensure compliance with the 52week calendar PM schedule.
3. Responsible for submitting technical maintenance report requiring repair or replacement due to equipment or
machine breakdown.
4. Conduct initial plan review of construction/fitout requests and endorse to QA/declarant for vetting/approval.
5. Prioritize technical work to be done in accordance to safety time duration and budget
6. All other duties as may deemed necessary from time to time.KEY ACCOUNTABILITY 4: HOUSEKEEPING
1. Study evaluate and analyze housekeeping requirement to ensure cleanliness maintenance and sanitation of
common area premises of the assigned property.
2. Submit to the Board of Directors duly noted by direct superior the recommendation on housekeeping
requirement detailing to Scope of Work Periodic Operational Requirement and Operating Budget.
3. Monitor daytoday performance of housekeeping services.
4. All other duties as may deemed necessary from time to time.
KEY ACCOUNTABILITY 5: HOUSEKEEPING
1. Study evaluate and analyze security requirement to ensure safety and orderliness of the building.
2. Submit to the Board of Trustees duly noted by direct superior the recommendation on security programs to
promote upkeep and emergency preparedness of all unit owners tenants staff and visitors.
3. Review the Security Scope of Work Periodic Operational Requirement and Operating Budget.
4. Monitor daytoday performance of Security service personnel
5. Strictly enforce security and safety procedures including but not limited to Fire Alarm Detection System
Emergency Preparedness Program Earthquake Drills Fire Drills and Detection.
6. Ensures regular update of Immediate Action Plan (IAP)
7. All other duties as may deemed necessary from time to time
Employment Type
Full Time
