Administrative Assistant
Administrative Assistant
Posted on :
07-04-2025
Employer Active
1 Vacancy
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Job Description
Job Purpose:
A support position that assists in ensuring that the administrative needs of the office and business are fulfilled
Duties and Responsibilities:
- The Administrative Assistant will report to the Office Manager and must work closely with all departments managers officers and personnel on the Log10 team. Their job duties will include:
- Answer screen and transfer inbound phone calls or take messages in a professional and courteous manner
- Receive and direct visitors and clients
- Conduct general clerical duties including photocopying and mailing
- Maintain electronic and hard copy filing systems
- Retrieve documents from filing systems
- Handle requests for information and data
- Resolve administrative problems and client inquiries
- Prepare and modify documents including work instructions client instructions correspondence reports drafts memos and emails
- Open sort and distribute incoming correspondence
- Coordinate and maintain records for staff
- Incoming shipment receipt & notification
- In coordination with Office Manager & Inventory Control oversight of Log10 Shipping Program and completion of monitoring & verification activities
- AP/AR support for Office Manager
- Provide administrative assistance to the COO
- Administrative support to the laboratory to include:
- o LogIn of Laboratory Samples
- o Preparation of Laboratory Reports
- o Collection & Filing of Laboratory Documentation
- Operation of the business office in the absence of the Office Manager
- Administrative support for the COO
- Other Duties as Required
Qualifications:
Minimum Qualifications:
- Education
- High school diploma or GED
- A.A or bachelors degree in management business or IT preferred
Specialized Knowledge
- Highly Proficient in QuickBooks Accounting Software (Required)
- Advanced Computer Skills
- Knowledge in Paycom or Paychex payroll systems
- Proficient in Microsoft Office Suite
Skills
- Ability to Follow Written and Verbal Direction
- Excellent Written and Verbal Communication Skills
- Excellent time management skills and ability to multitask and prioritize work
Other Characteristics
- Attention to Detail
- Able to Work Independently
- Able to Make Sound Decisions
- Positive Attitude and Ability to Work as Part of a Team
Professional Certification(s)
- QuickBooks Certification
- Administrative Professional or Administrative Assistant certifications a plus
Experience
- At least 3 years experience in an office environment in an administrative role
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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