Executive Assistant To The Director 47918
Executive Assistant To The Director 47918
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$ 40340 - 64343
1 Vacancy
Job Description
Executive Assistant to the Director
Req: 47918
Position #:
Salary: $40340
Grade: GS07
Location: Shared Services Little Rock AR
Closing date: Until Filled
Job Duties: Provides general supervision of the work of administrative support staff by prioritizing work assignments establishing deadlines and reviewing the work performed to ensure technical accuracy and compliance with established policies. Maintains daily schedule for director reviews incoming correspondence and prepares responses when necessary. Develops and implements office procedures necessary to meet department objectives. Schedules and organizes meetings prepares agenda and may take minutes for meetings. Organizes arranges and attends when necessary conferences and seminars related to department objectives. Coordinates office activities with directors and other professional staff monitors office activities and work flow and makes periodic reports to supervisors. Prepares statistical and financial reports relative to the operation of the professional services office and submits to department officials. Compiles and maintains administrative information and records such as budget purchasing and accounting. Orders office supplies and invoices contracts. Maintains office supply inventory orders office supplies and invoices contracts. Performs other duties as assigned.
KAS: Knowledge of supervisory practices and procedures. Knowledge of the operation of a professional services office. Knowledge of administrative and office management. Ability to supervise a mediumsized administrative support staff. Ability to develop and implement office policies and procedures. Ability to prepare financial and statistical reports. Skill in Microsoft Office.
Minimum Qualifications: The formal education equivalent of an bachelors degree in business administration office administration communications public relations or a related field plus two years of experience in office or program administration public relations or a related field including one year in a supervisory or leadership capacity.
This position is governed by state and federal laws and department policy. Position offers a full benefit package including paid holidays annual and sick leave health insurance and retirement pension.
EOE/AA/ADA Women and minorities encouraged to apply.
Applications accepted online only:
Please visit us on the web at find out more about us.
The Arkansas Department of Parks Heritage and Tourism has three major divisions: Arkansas State Parks Arkansas Heritage and Arkansas Tourism. Arkansas State Parks manages 52 state parks and promotes Arkansas as a tourist destination for people around the country. Arkansas Heritage preserves and promotes Arkansass natural and cultural history and heritage through four historic museums and four cultural preservation agencies. Arkansas Tourism improves the states economy by generating travel and enhancing the image of the state.
Position Information
Class Code: C010C
Grade: GS07
FLSA Status: EXEMPT
Salary Range: $40340.00 $64343.00
Summary
The Executive Assistant to the Secretary is responsible for office management of a professional services operation. This position is governed by state and federal laws and department policy.
Functions
Dimensions
Knowledge Skills and Abilities
Minimum Qualifications
The formal education equivalent of an bachelors degree in business administration office administration communications public relations or a related field plus two years of experience in office or program administration public relations or a related field including one year in a supervisory or leadership capacity. Additional requirements determined by the department for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Licenses
The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race color religion sex pregnancy age disability citizenship national origin genetic information military or veteran status or any other status or characteristic protected by law.
Required Experience:
Director
Employment Type
Full Time
