Program Manager
Program Manager
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Job Description
Job Title
Program ManagerAgency
Texas A&M University Health Science CenterDepartment
Associate Dean Round RockProposed Minimum Salary
CommensurateJob Location
Round Rock TexasJob Type
StaffJob Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect Excellence Leadership Loyalty Integrity and Selfless Service.
Who we are
As one of the fastestgrowing academic health centers in the nation Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education innovative research and teambased health care delivery.
What we want
The Program Manager for medical education on the Round Rock campus plans organizes directs and manages the daytoday delivery of medical education curriculum across the campus at multiple levels. Responsibilities include leading managing and supervising a team of medical education coordinators in the organization and delivery of the colleges curriculum including the direct coordination of one or more courses or clerkships. Working alongside and with other campus and college leaders the Program Manager works to implement school and campus policy and procedures while ensuring the seamless coordination and delivery of educational programs.
What you need to know
Salary: Compensation will be commensurate to the selected hires experience.
Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.
Schedule/Location/Travel: Located in Round Rock Texas the typical schedule for this position is Monday through Friday 8am5pm with some flexibility for afterhours and/or weekend work. Travel to health systems within the surrounding area and to other College of Medicine campuses will be required.
Required Education and Experience
Bachelors degree or any equivalent combination of training and experience
Five years of experience in office administration or project management including experience in medical education healthcare administration or education (ex: K12 undergraduate or graduate)
Preferred Qualifications
Masters Degree
5 years of experience in medical education or student services coordination
Experience managing and/or coordinating delivery of medical curriculum and student affairs services
Experience with online educational software and learning management systems
Knowledge Skills and Abilities
Working knowledge of spreadsheet presentation and word processing software programs
Excellent interpersonal and communication skills and ability to plan and organize effectively
Ability to multitask and work cooperatively with others
Ability to perform all tasks and job responsibilities safely without injury to self and others in compliance with A&M System and HSC guidelines
Responsibilities
Program Management and Oversight: Plan organize direct and manage the daytoday activities of the Round Rock campus delivery of medical education curriculum. Develop and implements procedures for the administration of the program and assists in developing campus and departmentwide strategic plans and goals to support the educational program of the college. Develop and produce materials in support of the colleges medical education program utilizing available software and tools including various learning management evaluation and related systems. Assist with fiscal and contracting processes and actively participate in annual budgeting for the campus. Research develop and write white papers and issue briefs as required and prepare presentations to leadership and internal and external stakeholders. Serve as an essential liaison to Academic Affairs Student Affairs Academic Technology and others related to the seamless delivery of medical education programs on the Round Rock campus.
Personnel Management and Leadership: Supervise manage and lead a distinct team of medical education coordinators and support staff. Guide the daily activities of the medical education team establishing administrative priorities and distributing personnel resources to areas and projects of need. Develop and conduct professional development programs to support individual personnel and team growth. Provide both formative feedback and annual summative performance evaluations for supervised team members. Serve as an education coordination subject matter expert training and developing personnel throughout the school.
Curriculum Coordination and Management: Collaborate with medical education coordinators and course leadership to organize and disseminate course materials required of curricular blocks threads clerkships and electives within the College of Medicines undergraduate medical education program (UME). Administer curriculum in an elearning environment utilizing a learning management system as well as additional required software applications. Coordinate workflow with the aid of health education software; manage student schedules documentation evaluations and grades for UME at all levels. Support the preparation and presentation of course activities. Coordinate activities related to educational conferences meetings lectures laboratory sessions examinations and special events as directed by curriculum and leadership. Assist faculty in the development and delivery of medical education courses clerkships and programs.
Student Services: Serve as point of contact and handle daytoday communication with students by phone email and/or inperson. Provide information on course offerings syllabi and clinical rotation requirements to assist students residents and fellows in the preparation of rotation schedules. Assist with the coordination of student organization events and meetings. Facilitate control and maintain a system of credentialing documentation for medical students to ensure successful clinical rotations at multiple clinical affiliates.
Communication and Team Cooperation: Respectfully interact with students faculty staff and external stakeholders. Liaise with affiliate partners i.e. healthcare systems clinics and community organizations. Maintain strict confidentiality with regards to all FERPA and HIPAA documentation i.e. student records. Process and facilitate medical student documentation to ensure successful clinical rotations. Distribute campus information such as course/workshop start reminders and notifications for upcoming educational activities.
Accreditation: Compile and maintain data to ensure compliance with institutional and program accreditation requirements i.e. ACGME LCME and SACS. Create and support processes and procedures which not only ensure continued accreditation readiness but full compliance with all campus school and university policies.
Special Events Coordination: Execute and coordinate logistics for special events and projects including scheduling meetings booking locations assisting with transportation and lodging reservations overseeing and managing event budgets catering and compiling meeting materials.
Why Texas A&M University
We are a prestigious university with strong traditions Core Values and a community of caring and collaboration.
Medical prescription drug dental vision life and AD&D flexible spending accounts and longterm disability insurance with Texas A&M contributing to employee health and basic life premiums
Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month
Automatic enrollment in theTeacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to freeLinkedIn Learningtraining webinars and limited financial support to attend conferences workshops and more
Educational release time and tuition assistancefor completing a degree while a Texas A&M employee
Living Well a program at Texas A&M that has been built by employees for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.
All positions are securitysensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
Manager
Employment Type
Full-Time
