Administrative Coordinator Academic Affairs-School of Nursing

The Administrative Coordinator is part of the Academic Affairs Department at Vanderbilt University School of Nursing and is a key individual contributor responsible for processing adjunct appointment letters assisting with various state and organization reporting forms/renewals planning coordinating and executing various activities of support for the Senior Administrative Officer in Academic Affairs. This position will independently manage these duties among other job responsibilities as assigned on an as needed basis. This is a full time hybrid position.

About the Work Unit:

The Academic Affairs Department works collaboratively with program directors faculty staff and students to ensure VUSN supports the development of innovative academic educational programs within the school that align strategically with other Vanderbilt University initiatives and that address national priorities to promote/protect health and play a vital role in providing access to health care for people everywhere.

About Vanderbilt School of Nursing:

With a history dating back to 1908 Vanderbilt University School of Nursing has a longstanding reputation for excellence in nursing teaching practice and research. The school offers graduate level education in the Master of Nursing Master of Science in Nursing Doctor of Nursing Practice and the Doctor of Philosophy* *degree awarded through the Graduate School) degrees. VUSN is a community that welcomes staff students faculty and colleagues from many different professional and personal backgrounds. The vast variety of thought and experience you will find here will not only enrich your work environment it will also serve as a valuable foundation as you seek and fulfill your professional goals.

Key Functions and Expected Performance:
The following functions and performance should be managed with ease and professionalism. The responsibilities of this job fall into four 4 main categories: Faculty Affairs Compliance Operational Support and Document and Business Processes.

1. Faculty Affairs
Ensure that institutional policies in the recruitment of adjunct faculty are followed.
Regularly communicate between program directors academic leadership and adjunct faculty.
Support and manage the academic processes related to hiring adjunct faculty.
Establish documented guidelines for handling confidential information and maintain those records.
Arrange interviews.
Produce disseminate and track adjunct appointment letters each semester.

2. Compliance
Assist the Director of Compliance and Regulation with outofstate submissions.
Assist with gathering documentation based on state requirements and/or submitting required documentation.
Organize data and prepare documents for submission.

3. Operational Support
Oversee the publication of the prenursing undergraduate handbook annually.
Review the handbook and distribute it to appropriate faculty and staff for editing.
Work with VUSN Creative Services to update the handbook.

4. Document and Business Processes
Process various forms required for state reporting and annual organization membership renewals.
Assist the Senior Administrative Officer with various tasks and duties as assigned.
Assist the Senior Program Manager in the MN program with various tasks related to NCLEX documentation and gathering data for schedules.

Supervisory Relationships:
This position has no supervisory responsibility. This position reports administratively and functionally to the Senior Administrative Officer.

Experience and Qualifications:
Bachelors degree preferred but may substitute experience in lieu of a degree
Two to three 23 years of experience in higher education preferred
High degree of comfort using technology required

Key Characteristics of a Successful Team Member:
Ability to multitask and work in a fastpaced environment
Ability to stay organized demonstrated attention to detail and prioritize tasks
Excellent communication and interpersonal skills
Experience with Microsoft Office is necessary.