Clerk Office Support - District Wide
Clerk Office Support - District Wide
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Salary Not Disclosed
1 Vacancy
Job Description
JOB DESCRIPTION
Title
Clerk Office Support
Department
Assigned Campus
Reports To
Campus Principal
Compensation
CIS 303
Days
185
Revised: 03/21/2025
PRIMARY PURPOSE:
Provides clerical services instructional support and assists with the daily operation of the campus.
MINIMUM QUALIFICATIONS
Education and Certification Requirements
- High school graduate or GED equivalent
- Candidate must have satisfactory outcome of fingerprinting background check
Special Knowledge and Skills
- Proficiency in typing word processing and file maintenance skills
- Effective organizational communication and interpersonal skills
- Ability to follow written and oral instructions
- Basic math skills
- Ability to work well and in a positive manner with students employees and the public
- Knowledge of general office equipment
- Pleasant voice on telephone personable attitude and appearance to public
- Ability to remain calm in a stressful situation and defuse confrontational situations
- Demonstrates a mature responsible attitude necessary for the position
- Ability to operate a multiline phone system
- Ability to meet established deadlines
- Knowledge of basic accounting principals
Experience:
- Minimum one 1 year clerical secretarial and/or data entry experience in an office setting
MAJOR RESPONSIBILITIES AND DUTIES:
(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities skills efforts or working conditions that may be assigned or skills that may be required.
- Maintain confidentiality at all times
- Utilizes district programs to verify tabulate and record student information.
- Assist the campus administration teachers and/or staff in the preparation and management of instructional clerical and program support
- Receives telephone communications and telephone referrals routes to the appropriate staff and maintains an accurate log of each.
- Assist campus administration with use and/or maintenance of office equipment
- Perform noon duty during lunch and after school
- Assist with switchboard as needed
- Relieve other auxiliary staff when necessary
- Answer the telephone in a pleasant manner
- Dispense supplies to the staff distribute mail faxes and items from parent to students
- Substitute for classrooms that are lacking a teacher until relief arrives
- Assist with the printing and distribution of reports interim progress reports report cards including but not limited to: Add/Drop Attendance Check Sheets Class Rosters Special programs UIL Eligibility etc.
- Assist with registration and textbook distribution
- Acts as chaperone as necessary for college and career field trips
- Assist with the Coordinate TSI/SAT/ACT registration NCAA eligibility registration
- Assist the campus in providing transportation parking permit information to students staff and/or parents
- Supervise students as requested by campus administration
- Maintain an orderly office area
- Attend required inservice training sessions as well as individual training as determined by the principal
- Perform other duties as assigned based on department needs
- Must complete designated district technology proficiencies each year
- Requires a basic knowledge of technology/computer skills
- Ability to use personal computer to access district programs emails and other resources
- Maintain a consistent professional demeanor and appearance.
- Ensure compliance with the Texas Educators Code of Ethics
- Daily attendance and punctuality at work are essential functions of the job
Supervisory Responsibilities:
Supervision and evaluation of District personnel is not a requirement of the position; however the supervision of students is required.
Equipment Used:
- Office equipment personal computer printer calculator multiline telephone software programs and peripherals copier fax and other equipment applicable to position.
- Communication equipment radio communication equipment cellular telephone
Mental Demands:
- Ability to read concentrate communicate effectively (verbally and written) interpret reason understand verbal instructions memorize coordinate compile compute analyze differentiate
- Work with frequent interruptions and maintain emotional control under stress
Physical Demands:
- Frequent: Sitting standing walking climbing stairs and/or ramps balancing stooping kneeling crouching crawling pulling pushing reaching repetitive hand motions hearing speaking clearly visual acuity distinguishing colors driving traveling
- Occasional: Lifting light under 15 pounds
- Occasional: Lifting moderate 1544 pounds
Environmental Factors:
- Frequent exposure to temperature extremes (hot and cold) humidity extremes noise low or intense illumination vibration
- Occasional exposure to biological hazards (communicable diseases bacteria insects mold fungi etc. work alone work prolonged or irregular hours
- Work outside work around moving objects or vehicles work on uneven surfaces
- Work alone work prolonged or irregular hours
Nondiscrimination Statement:
The Judson School District considers applicants for all positions without regard to race color national origin age religion sex marital or veteran status the presence of a medical condition disability or any other legally protected status.
Employment Type
Full-Time
