Research Financial Coordinator

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The role of this position is to carry out awarded sponsor contracts for individual clinical trials and to reconcile all financial activity for studies conducted by the Northside Hospital Research Program. This individual will work closely with the Accounting and Finance Departments to support the processing accounting and financial reporting aspects for research projects. This role will also serve as the point of contact for postaward financial administration issues related to clinical research projects and services. This individual will be a resource to research administration Investigators and the research project team to provide status updates on research project accounts the sponsor invoicing process as well as manage research project closeout and reconciliation efforts.

PRIMARY DUTIES AND RESPONSIBILITIES

1. Track study milestone information produced as each research project progresses to help identify when a sponsor for a research project can be invoiced.
2. Review research expenditures for allowability and monitor the progress of each research project by reviewing the expenditures against the budget.
3. Work with the Proposal and Contract Coordinator to ensure that the final budget is accurately entered in to the clinical trial management system (CTMS).
4. Reconcile revenue and expense activity of 200 clinical trials on a monthly basis.
5. Invoice patient activity and maintenance fees to study sponsors based on the contract.
6. Post payments from sponsors to the appropriate studies. Identify and research financial discrepancies and missing activity using the CTMS as well as internal and external contacts.
7. Continually monitor and follow up on past due invoices.
8. Review approve and process incoming requests including invoices purchase orders patient stipend expenditures Travel & Education reports travel advances interdepartmental invoices and journal entries.
9. Prepare study associated reimbursements including review of Physician Investigator Time Sheets & Employee reimbursement.

REQUIRED:

• Bachelors degree in Accounting Finance or a related field with at least one 1 year of relevant research experience or equivalency required.
  • An applicable related field may be business administration healthcare administration or experience as a Research Coordinator or Clinical Research Associate with financial experience.
• A thorough understanding of general ledger accounting practices cost analysis and accounting principles as well as demonstrated analytical problem solving human relations and effective communication skills also required.
• Advanced knowledge of Microsoft Office Applications such as Excel Access and Power Point.
• Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
• Strong attention to detail and ability to adhere to policies and procedures
• Excellent organizational skills effective followthrough and commitment to excellence
• Knowledge about clinical research administration Good Clinical Practices and federal grants.