UNIV - Procurement Specialist II - Department of Health Sciences and Research

Job Description Summary

This position performs paraprofessional accounting duties and provides support for all financial activities for College Research Operations and the Department of Health Sciences and Research. This position reports to the Business Manager of the Department of Health Sciences and Research. Must be able to make decisions independently while analyzing complex information using sound judgement and work with minimal supervision. Must have at least one to three years of procurement or contracts experience.

Entity

Medical University of South Carolina (MUSC Univ)

Worker Type

Employee

Worker SubType

Classified

Cost Center

CC000222 CHP HS&R Admin

Pay Rate Type

Hourly

Pay Grade

University05

Pay Range

38985...000

Scheduled Weekly Hours

40

Work Shift

Job Description

JOB DUTIES:

35 PROCUREMENT: Analyzes all applicable policies and procedures and determines best practices for submitting procurement requests for all College Research Operations and Department of Health Sciences and Research activities. Serves as procurement subject matter expert by advising faculty and staff of best methods for procurement purposes. Uses comprehensive knowledge to make proposals for internal changes in procurement policy and procedures. Creates and processes procurement and check request transactions in accordance to grant requirements state procurement code MUSC and CHP policies and procedures. Procurement transactions include travel reimbursements requisitions supplier invoice requests journals UMA check requests and purchasing card transactions. Works with Accounting Services to setup new suppliers. Coordinates with other college department vendors and University departments to complete procurement transactions. Ensures transactions are accurate processed timely and approved. Inventories and orders necessary building related supplies including those for identified break areas.

25 FIXED ASSETS: Tracks and assigns Fixed Asset inventory for College Research Operations and the Department of Health Sciences and Research according to MUSC and CHP policies and procedures. Fixed Asset activities include but are not limited to: preparing fixed asset paperwork for new purchases maintaining the inventory database completing University annual inventory reports surplussing outdated equipment and preparing University Risk Management insurance claim forms for lost and/or stolen equipment and requesting approvals from University Risk Management and Fixed Assets when equipment is required to be transported offsite.

25 FACILITIES: Coordinates and manages CHP C building activities associated with facilities space surplus and maintenance. Facilities activities include but are not limited to: initiating and ensuring work orders and maintenance calls are entered and updated in the facilities system tracking work orders to completion maintaining key control property. Provides updates to the Deans Office for the University Planning Space Survey and updates building schematics for Deans Office use and internal CHP C use. Makes certain the CHP C facilities are clean in sound condition and free of any and all maintenance concerns.

10 SPECIAL ACTIVITIES: Performs a variety of complex support service activities for the College Research Operations and the Department of Health Sciences and Research. Works with the CHP Research Administration Director and Business Administrator to complete special projects as needed. Looks for ways to improve work performance and strives to increase professional development. Monitors tracks and prints labels for the CHP College wide Research Administration postage usage. Manages CHP College wide Research parking for all study participants. Assist in monitoring Parking Log collecting data for processing the monthly invoice from Parking Management reconciles against study protocols and maintains parking documentation files. Audits procedure and makes improvements that will maintain compliance with protocols. Manages participant tax documentation for renumeration.

5 DEPOSITS: Manages the deposit of physical cash and cash equivalents for all of College Research Operations and Department of Health Sciences and Research. Upon receipt of physical deposits inquires with Business Manager/Grant Manager as needed regarding correct account information for deposit creates and routes required documentation to the Bursars Office and submits the deposit to approved locations. Maintains records regarding deposits for future reference as needed or at least until confirmation that deposit was submitted accurately. Ensures deposits are processed correctly by validating within system of record.

Additional Job Description

Minimum Requirements: A high school diploma and three years of procurement or contracts experience. A bachelors degree and one year of procurement or contracts experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous 68 hours per shift; Frequent 26 hours per shift; Infrequent 02 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to climb stairs. (Infrequent) Ability to climb ladders. (Infrequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Continuous) Ability to work from elevated areas. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to twist at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform pinching operations. (Infrequent) Possess good grip strength. Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to fully use both legs. (Continuous) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to maintain good olfactory sensory function. (Continuous) Ability to lift and carry 15 lbs. unassisted. (Frequent) Ability to lift objects up to 15 lbs. from floor level to height of 36 inches unassisted. (Frequent) Ability to lower objects up to 15 lbs. from height of 36 inches to floor level unassisted. (Frequent) Ability to push/pull objects up to 15 lbs. unassisted. (Frequent) Ability to maintain 20/40 vision corrected in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity with correction. (Continuous) Ability to hear and understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas. (Infrequent) Ability to be qualified physically (by medical personnel) for respirator use initially and annually. Ability to use hand/power tools. (Frequent) Additional New Requirements: Ability to obtain and maintain a valid drivers license. Computer literacy. Ability to work overtime as required.

If you like working with energetic enthusiastic individuals you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.

Medical University of South Carolina participates in the federal EVerify program to confirm the identity and employment authorization of all newly hired employees. For further information about the EVerify program please click here: Experience:

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