Executive Assistant
Executive Assistant
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$ 79100 - 166000
1 Vacancy
Job Description
Our Company
Changing the world through digital experiences is what Adobes all about. We give everyonefrom emerging artists to global brandseverything they need to design and deliver exceptional digital experiences! Were passionate about empowering people to create beautiful and powerful images videos and apps and transform how companies interact with customers across every screen.
Were on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization and we know the next big idea could be yours!
The Opportunity
This role will support the VP of our Integrated Customer Experience and the VP of Global Partners which is going through a transformation of merging our direct sales and customer experiences organizations. Thus is a fastpaced environment that requires a high degree of organization skills timely and effective written and verbal communication and process orientation. This individual will be based out of our San Jose office.
What youll do
- Experience supporting global executives at high levels; ability to learn the VP and what is important to their success; understand the rhythm and always maintains three steps ahead of the VP.
- Experience interacting with customers and staff at all levels in a fastpaced highpressured environment proactive resourceful and efficient with a high level of professionalism and confidentiality.
- Exceedingly well organized and detailed oriented; enjoys the administrative challenges of supporting a VP and team.
- Ability to handle frequent interruptions change priorities and remain flexible continually improves the administrative process for great efficiency.
- Experience in project management dealing in multiple tasks timelines and deadlines
- Highly proficient in analysis and problemsolving skills.
- Expertlevel writing and verbal communications skills; strong judgment and decisionmaking skills.
- Excellent calendar management skills including coordination of complex executive meetings; experience scheduling travel arrangements.
- High level of trust discretion drive ownership.
- Ability to synthesize information and create reports.
- EA has eartotheground among staff and can sense morale issues if they arise.
- Be a team player able to work on own initiative in a dynamic and challenging environment
- Ability to demonstrate initiative and honed organizational skills.
- Strong knowledge of MS Office skills Word Excel Outlook Microsoft Teams and PowerPoint.
- Having experience supporting a Sales Leader is a strong plus
- Previous experience supporting a Global organization is a strong plus
What you need to succeed
- Act as the proxy for the VP; sets tone of the office maintains the VP image and is able to speak on behalf of and represent them in multiple issues and subjects; exhibits superb discretion.
- Manage a warm welcoming office environment and keep the VPs informed of organizational issues potential concerns and /or conflicts etc.
- Heavy calendar management requiring interaction with both internal and external executives. assistants to coordinate a variety of complex executive meetings.
- Being able to shift and reprioritize with the constantly changing demands.
- Arrange and coordinate business travel and adapt quickly to changes in travel plans and requirements.
- Plan coordinate and execute all types of meetings and events.
- Compose correspondence and reports.
- Edits PowerPoint presentations and email communications as appropriate.
- Help develop staff meeting minutes and keep a list of action items.
- Researches and analyzes data within the context of a project departmental needs or company direction and makes recommendations for improvements.
- Handles multiple tasks switches priorities and focuses as needed.
- Department initiatives and projects tracked including purchase order accruals preparations and other confidential matters.
- Manage the planning and forecasting of budgets (monitor expenses against budget personal) and identify corrective actions.
- Accurate and timely handling of expense reports.
- Any other support tasks which are not listed above.
Team/Leadership Skills:
- Ensure that the VP is maintaining adequate visibility with key stakeholders.
- Run periodic errands to purchase recognition gifts arrange for events as needed etc.
- Creates collaborative processes with other administrative personnel to optimize crossunit functions.
- Builds effective and inclusive relationships with personnel at a variety of levels.
- Provides guidance to other employees regarding new methods assignments or procedures
- Suggests relevant process improvements.
Application Window Notice
If this role is open to hiring in Colorado (as listed on the job posting) the application window will remain open until at least 12:01 AM Pacific Time in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location no specific application window applies and the posting may close at any time based on hiring needs.Our compensation reflects the cost of labor across several U.S. geographic markets and we pay differently based on those defined markets. The U.S. pay range for this positionis $79100 $166000 annually. Paywithin this range varies by work locationand may also depend on jobrelated knowledge skillsand experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.At Adobe for sales roles starting salaries are expressed as total target compensation (TTC base commission) and shortterm incentives are in the form of sales commission plans. Nonsales roles starting salaries are expressed as base salary and shortterm incentives are in the form of the Annual Incentive Plan (AIP).
In addition certain roles may be eligible for longterm incentives in the form of a new hire equity award.
Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and fair chance ordinances.Adobe is proud to be anEqual Employment Opportunityand affirmative action employer. We do not discriminate based on gender race or color ethnicity or national origin age disability religion sexual orientation gender identity or expression veteran status or any other applicable characteristics protected by law.Learn more.
Adobe aims to make Adobe accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process emailor call.
Adobe values a free and open marketplace for all employees and has policies in place to ensure that we do not enter into illegal agreements with other companies to not recruit or hire each others employees.
Employment Type
Full-Time
