Program Specialist I-IV
Program Specialist I-IV
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Job Description
Job Title
Program Specialist IIVAgency
Texas A&M EngineeringDepartment
Engineering TechnologyProposed Minimum Salary
CommensurateJob Location
College Station TexasJob Type
StaffJob Description
Why work for Texas A&M Engineering
Who we are
Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect excellence leadership loyalty integrity and service. Texas A&M Engineering offers competitive salaries full benefits an extensive support network and above all an enriching and highly collaborative working community that is deeply passionate about our vision for higher education research and public service.
Job Description
Purpose:
The Program Specialist provides administrative operational and programmatic support for the Thomas and Joan Read Center for Distribution Research and Education (Read Center). This role is responsible for coordinating events managing industry partnerships facilitating communications overseeing administrative processes and supporting strategic initiatives. The Program Specialist plays a vital role in advancing the Centers mission by engaging with faculty students and industry professionals.
Key Responsibilities:
Program Coordination & Center Support
- Plan develop implement coordinate and monitor specialized programs projects and services including conferences seminars workshops and industry events.
- Assist with the overall operations of the Read Center by managing daytoday tasks strategic initiatives and longterm projects.
- Develop and assess programs ensuring compliance with university policies and procedures.
- Assist with centerrelated reporting including annual reports proposal documentation and performance metrics.
- Interpret policies rules and regulations and ensure compliance.
Administrative & Financial Support
- Process purchases for the center and maintain a ProCard for use by center leadership ensuring timely reconciliation and reporting.
- Coordinate travel arrangements for faculty students and staff including preparing itineraries and processing travelrelated documents in Concur
- Maintain files confidential records and documentation in accordance with university guidelines.
- Prepare and maintain budgets reports and other financial documents.
- Provide administrative support for faculty staff and students affiliated with the Read Center.
Communications Marketing & Events
- Coordinate logistics for center events including scheduling travel speaker coordination AV setup and promotional efforts.
- Develop edit and update communications materials such as presentations reports social media content and marketing collateral.
- Serve as the primary point of contact for events and meetings ensuring effective engagement with participating organizations.
- Manage social media and digital marketing efforts to promote center initiatives.
Industry Engagement & Stakeholder Relations
- Maintain and foster relationships with industry partners faculty and students.
- Support and organize industry engagement activities including workshops seminars and short courses.
- Serve as the liaison between the Read Center and external stakeholders ensuring effective communication and collaboration.
General Responsibilities
- Exhibit professionalism customer service and discretion in handling confidential matters.
- Participate in university division and department committees and task forces.
- Perform other duties as assigned.
- Requires occasional evening night weekend and holiday work.
Qualifications*
We are recruiting for a level I II III or IV Program Specialist to support the Thomas and Joan Read Center for Distribution Research and Education (Read Center).
Minimum qualifications for a Program Specialist I:
- Bachelors degree or equivalent combination of education and experience with no prior experience.
Minimum qualifications for a Program Specialist II:
- Bachelors degree and two years of related experience or equivalent combination of education and experience.
Minimum qualifications for a Program Specialist III:
- Bachelors degree and three years of related experience or equivalent combination of education and experience.
Minimum qualifications for a Program Specialist IV:
- Bachelors degree and six years of related experience or equivalent combination of education and experience.
The wellqualified candidates would possess the following:
- Strong organizational communication and problemsolving skills.
- Ability to multitask manage deadlines and work independently or collaboratively.
- Proficiency in Microsoft Office Google Drive and general office applications.
- High attention to detail and ability to exercise sound judgment.
- Experience using scheduling tools (Outlook When2Meet DoodlePoll Calendly).
- Familiarity with design and website software (Publisher Photoshop Canva etc..
- Proficiency in Zoom Slack and other communication platforms.
- Experience in event planning marketing or stakeholder engagement.
Work Location:
- Main Campus College Station TX.
About Engineering Technology and Industrial Distribution
The Department of Engineering Technology and Industrial Distribution at Texas A&M University ranks among the top Engineering Technology and Industrial Distribution programs in the country and is a part of the Top 10 ranked Texas A&M University College of Engineering. Engineering Technology is the profession in which knowledge of the applied mathematical and natural sciences gained by higher education practical experience and competence developed in a specific field is devoted to application of engineering principles and the implementation of technological advances for the benefit of humanity. Industrial Distribution applies mathematics science engineering technology business data processing communications quality and Supply Chain Management to the wholesaling and distribution of technological products.
Texas A&M Engineering provides an outstanding benefits package including but not limited to:
- Competitive health benefits.
- Generous paid vacation sick time and holidays.
- Vision Dental Life and LongTerm Disability insurance options.
- Teachers Retirement System of Texas (TRS) a defined benefit retirement plan with 8 employer contribution.
- Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
- Flexible spending account options for medical and childcare expenses
- Robust free training access through LinkedIn Learning plus professional development opportunities.
- Tuition assistance: program release time offered to employees to promote work/life balance.
Helpful Applicant Information
Required Materials for Application:
- Resume/CV
- Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
- Letter of interest
Compensation Philosophy:
- Recruit and retain highperforming workforce through competitive compensation and career development including career pathing coaching and skills development.
- Offer total rewards flexible benefits professional development performance recognition and worklife balance.
- Ensure resources are readily available and utilized to attract and retain the highest quality researchers faculty and staff.
Employment Eligibility Verification
- If hired you will be required to complete the federal Employment Eligibility Verification I9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date.
All positions are securitysensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
