Payroll Coordinator
Payroll Coordinator
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Job Description
Do you want to be part of our innovative and entrepreneurial team
Do you thrive in an entrepreneurial environment and enjoy working in a team atmosphere Are you an outside the box thinker who strives to implement continuous improvements Do you take a strategic approach to your work Do you enjoy working in a fastpaced culture where your opinions are valued and respected
Mitacs is a national notforprofit that helps industry and nonprofit partners solve strategic challenges by leveraging Canadas worldclass postsecondary talent and a global network of industry academic and government partnerships. Through these collaborations Mitacs helps business and community partners succeed improves students onthejob skills development and strengthens Canadas worldclass innovation ecosystem. At Mitacs we strive to develop the next generation of innovators with vital research and business skills. In partnership with domestic and international companies governments and academia we support a new economy using Canadas most valuable resource its people.
To get a better understanding of Mitacs and read more about our values please visit ourwebsite.
Payroll Coordinator Reporting to Senior Payroll Specialist Finance
Location: Remote This position can be fully remote or hybrid near Mitacs offices in Ottawa Montreal Toronto or Vancouver.
POSITION SUMMARY:
We are seeking a detailoriented and highly organizedPayroll Coordinatorto join our team. This role is responsible for the accurate and timely preparation and processing of payroll in compliance with employment agreements and Canada Revenue Agency (CRA) regulations. The successful candidate will assist with payroll reconciliation reporting and compliance while ensuring seamless coordination between payroll and other departments.
KEY RESPONSIBILITIES:
PAYROLL & COMPLIANCE REPORTING
Prepare and process accurate and timely payrolls using Ceridian/Dayforce in compliance with employment agreements and CRA guidelines.
Maintain payroll database integrity ensuring compliance with established procedures and internal controls.
Assist with monthend quarterend and yearend reconciliations working papers analysis and reporting.
Support the preparation of yearend reporting including T4As T4s T4 summaries RL1s RL1 summaries and T2200s as required.
Address and resolve employee and payroll system issues working closely with Human Resources.
Respond to inquiries and requests from internal and external stakeholders regarding payroll matters.
Prepare and record payroll expenses and allocations in the accounting system.
Assist with the accurate and timely reconciliation and reporting of payrollrelated government remittances.
Ensure compliance with relevant legislation company policies and procedures.
Maintain an organized and orderly payroll and accounting filing system.
Support other ad hoc duties and payrollrelated projects as required.
PROCESS IMPROVEMENTS
Identify and assess areas for process improvements and efficient workflows while ensuring adequate internal controls for company oversight
Document new and updated processes
AUDIT
Prepare relevant working papers and schedules for the payroll function
Field questions and requests from auditors in conjunction with Senior Payroll Specialist
STAKEHOLDER RELATIONS:
Respond to queries and exception requests from internal and external stakeholders.
OTHER:
Comfortable in taking on tasks beyond formal job responsibilities.
Support the Senior Payroll Specialist Finance on adhoc requests as needed.
EXPERIENCE
Experience in payroll processing preferably in a Canadian corporate environment.
Strong knowledge of CRA guidelines and payrollrelated compliance regulations.
Proficiency in payroll and accounting software preferably Ceridian/Dayforce
PCP Accreditation complete or in progress
Excellent attention to detail and ability to work with confidential information.
Strong analytical problemsolving and organizational skills.
Ability to communicate effectively and professionally with employees and stakeholders.
ESSENTIAL SKILLS
Excellent interpersonal skills.
Selfmotivated with the ability to motivate others.
Strong communication skills both written and oral with all levels of stakeholders.
Ability to think conceptually conduct research analyze and solve complex issues exercise sound judgment and make effective recommendations.
Excellent organizational skills and the ability to prioritize multitask and meet deadlines in a fastpaced rapidly changing and dynamic work environment.
Attention to detail and accuracy are essential.
Ability to make recommendations and communicate with senior management.
Ability to build and maintain strong crossfunctional working relationships.
Solid knowledge of current payroll practices and technologies.
Maintain accuracy and confidentiality in managing operational and financial information.
Knowledge of written and spoken English is required in this role as you will interact with colleagues clients and stakeholders located across Canada.
Hiring Range:$50320 $56240
Hiring and Salary Range Transparency
Typically employees are hired transferred or promoted within the salary range specifically between the minimum and midpoint in the hiring range.
The salary range refers to the range of base salaries for a given position encompassing the minimum and maximum amounts. The midpoint of the range is positioned approximately halfway between the minimum and maximum indicating a fully qualified employee with comprehensive job knowledge and experience for the role.
Only in rare and exceptional circumstances where a candidate has the experience skills and expertise that far exceed those required for the position would we consider paying above the hiring range for this role.
Equity diversity and inclusion (EDI) and decolonization are core values at Mitacs:Equity Diversity and Inclusion Mitacs. We believe a diverse workforce comprised of individuals with different ideas strengths interests and backgrounds (e.g. gender identities and expressions Indigeneity race abilities sexual orientation and other identities) are crucial to our success. We welcome everyone to apply and encourage you to connect with us if you require accommodations during the recruitment process.
Required Experience:
Manager
Employment Type
Full-Time
