Accounting Assistant Receptionist with Leasing Marketing Support
Accounting Assistant Receptionist with Leasing Marketing Support
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1 Vacancy
Job Description
Job Type
FullTime
Work Model
OnSite MF
About
Bell Properties Inc. is a leading property management firm with a legacy of over 10 years in serving commercial and residential properties throughout Los Angeles and California. We are committed to delivering exceptional service and value to our clients and tenants and we pride ourselves on our dedication to professionalism and integrity.
Summary
We are seeking a dedicated and detailoriented Accounting Assistant to join our finance team. This role will focus primarily on managing accounts receivable and payable tasks and providing general accounting support to ensure the financial operations of the company run smoothly and efficiently.
Key Responsibilities
- Accounts Payable Processing
- Timely receipt review and processing of invoices.
- Matching invoices with purchase orders and packing slips for accuracy.
- Coding and entering invoices into the accounting system with correct general ledger account allocation.
- Preparing and processing weekly check runs ACH payments and wire transfers.
- Reconciling vendor statements and resolving discrepancies.
- Maintaining accurate vendor records and information.
- Expense Management
- Assisting in the creation and updating of company training resources.
- Tracking and reconciling employee expense reports.
- Ensuring adherence to company expense policies and procedures.
- Reviewing and verifying expense receipts for accuracy and completeness.
- General Accounting Support
- Assisting with monthend and yearend close procedures.
- Preparing journal entries and account reconciliations.
- Supporting the finance team with adhoc projects and tasks.
- Utilizing various software programs including Yardi and Rent Manager.
- Communication and Collaboration
- Collaborating with internal departments to resolve accounts payable inquiries and issues.
- Communicating effectively with vendors regarding payment inquiries and discrepancies.
- Building and maintaining positive relationships with vendors and internal stakeholders.
Qualifications
- Bachelors degree in Accounting Finance or a related field is preferred.
- A minimum of 2 years of experience in accounting with a focus on accounts payable
- Experience in lowincome housing or property management is a plus.
- A minimum of 2 years of experience using Yardi.
- Proficiency in accounting software (e.g. Yardi Rent Manager).
- Strong knowledge of accounting principles and practices.
- Exceptional attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Ability to work independently and prioritize tasks in a fastpaced environment.
- Proficiency in Microsoft Office suite particularly Excel.
Benefits
- Comprehensive benefits package including medical dental and vision coverage.
- 401(k) retirement plan and Flexible Spending Account.
- Paid time off and holiday pay.
- Opportunities for professional development.
Physical Requirement Summary
The physical requirements for this position include the ability to lift and carry objects of up to 10 pounds stand and walk for extended periods sit for prolonged deskbased work reach and handle objects proficiently move freely around the workplace and maintain the physical stamina necessary to perform job duties effectively. Reasonable accommodations will be provided in accordance with applicable laws for individuals with disabilities.
Bell Properties Inc. is an equal opportunity employer and prohibits discrimination based on race color religion sex age national origin disability genetic information or any other protected characteristic as outlined by federal state and local laws. We are committed to fostering an inclusive workplace free from harassment and value diversity in all aspects of employment.
Job Requirements Accounting Assistant / Receptionist (Leasing & Marketing Support)
Education & Experience:
- High school diploma or equivalent (Associates or Bachelors degree in Accounting Business Administration or a related field is a plus).
- 2 years of experience in accounting administrative support leasing or marketing.
- Experience working in property management real estate or leasing preferred.
- Proficiency in Yardi property management software is required.
- Experience with accounts payable/receivable journal entries and financial reconciliations is a plus.
Technical Skills:
- Required: Proficiency in Yardi for accounting tenant ledgers and reporting.
- Strong knowledge of Microsoft Office Suite (Excel Word Outlook PowerPoint).
- Experience with CRM systems leasing platforms (Apartments Zillow) and digital marketing tools is a plus.
- Ability to learn and work within internal property management systems.
Administrative & Customer Service Skills:
- Strong multitasking and organizational skills with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills for interacting with tenants vendors and property owners.
- Customer serviceoriented with a friendly and professional demeanor.
- Ability to handle confidential financial and tenant information with discretion.
Work Environment & Availability:
- Must be able to work fulltime inoffice MondayFriday in Arcadia CA (remote or hybrid work is not available).
- Ability to sit stand and use a computer for extended periods.
- Occasionally required to assist with open houses resident events or marketingrelated tasks outside of standard office duties.
Preferred Qualifications (Not Required But a Plus):
- Bilingual in Spanish or another language.
- Experience in real estate leasing and marketing.
- Familiarity with graphic design social media and digital advertising platforms for property listings.
Employment Type
Full-Time
