Executive Administrative Assistant to Assistant Superintendent for Finance and OperationsCSBO

Glenbard Township High School District 87

Posted on : 07-04-2025

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1 Vacancy

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Job Location

Glen Ellyn, IL - USA

Monthly Salary

$ 48000 - 54000

Vacancy

1 Vacancy

Posted on : 07-04-2025

Job Description

Position Type:
Secretarial/Clerical

Date Posted:
3/27/2025

Location:
District Office

Date Available:
07/01/2025

Closing Date:
Until Filled

Job Posting ID#:10085
Closing Date:Until Filled
Position Executive Administrative Assistant to Assistant Superintendent for Finance and Operations/CSBO Building District Office Position Type Confidential Term 12month 261 days Hours 8 hours per day 8am4:30pm License Required None Supervisor Asst. Superintendent for Finance and Operations/CSBO Rate of Pay $48000 $54000 Benefits Comprehensive health dental and vision insurance
Group term life/ADD insurance
Employee Assistance Program
Educational Support Personnel required contributions to IMRF
Paid leave Start Date 7/01/2025 Position Summary The Executive Administrative Assistant for the Business Office at Glenbard High School District 87 will provide essential administrative support to the Assistant Superintendent for Finance and Operations and the broader business office team. This role involves managing a variety of administrative tasks including scheduling meetings organizing office operations preparing reports and assisting with communication across departments. The Executive Administrative Assistant will serve as a key point of contact for internal and external stakeholders ensuring smooth and efficient office operations.
In addition to general administrative duties the Executive Administrative Assistant will assist with the preparation of financial documents coordinate purchasingrelated activities and help track important deadlines and projects within the Business Office. This position will also support the Assistant Superintendent by managing calendars coordinating meetings and events handling correspondence and performing data entry as needed.
The ideal candidate for this role will be highly organized proactive and detailoriented with excellent communication and multitasking skills. The Executive Administrative Assistant will work closely with the Assistant Superintendent and other business office staff to ensure efficient operations and contribute to the districts overall financial management and success. Qualifications

High School diploma or equivalent required (associate or bachelors degree preferred)
Must demonstrate strong organization skills and the ability to work independently.
Outstanding customer service skills for dealing with parents and staff.
Must have a penchant for detail and proofreading.
Should be neat thorough industrious and have knowledge of general secretarial procedures; knowledge of school procedures is preferred.
Must have extensive clerical and technical skills. Must be proficient and experienced in general computer programs such as Microsoft Word and Excel and Google Workspace
Must have the ability to operate office equipment do basic data entry and maintain records and scheduling.
Should have excellent written and oral communication skills and the ability to interactconstructively and collaboratively with others.
Selfstarter and able to learn quickly.

Provide assistance and support to the Asst. Superintendent of Finance and Operations for bargainingrelated matters

Provide Support for Board and Committee Meetings

Ensure longrange planning is done for all BOE and Finance Committee Meetings. Creating agendas note taking document preparation and distribution
Coordinate and communicate with committee members to ensure quorum is achieved

Ensure all Business Department calendars and APO meetings are planned appropriately.

Prepare for biweekly team meetings
Coordinate agendas/notes and as necessary supplies and provisions

Provide support with all Business Office clerical and secretarial duties.

Creation of / Editing of memorandums presentations and board communication
Coordination of appointments and screening of phone calls
Update contact lists and resources for District Staff
Creating efficient filing and organizational procedures
Assist with Business Office policy review

Provide Customer Service / Support for Point of Sale and Webstore system (PushCoin)

Act as initial customer service contact and route questions and concerns to Bookkeepers as appropriate
Provide support for communication with building leadership with PushCoin questions
Assist the Business Operations Coordinator with reporting requests as needed.

Provide support for the Budget and Tax Levy process

Ensure all legal requirements are adhered to for publishing and timely submissions to the County/ ROE and State. This includes newspaper posting for annual statements of affairs and other
Ensure the website is appropriately updated with all necessary documents to provide appropriate transparency to the community

Provide Support for district purchasing opportunities

Identify opportunities to streamline buildinglevel purchases
Support Fiscal Services Coordinator to evaluate and implement programs
Coordinate with the Assistant for Facilities and Transportation to ensure purchasing cooperative agreements are complied with and monitored

SSCIP and SELF Insurance Cooperative Liaison

Process and monitor insurance claims for property liability and student accident claims as needed

Additional Duties

Assist with waiver approvals as needed backup
Audit assistance as needed
Maintains the highest level of ethical and professional demeanor with vendors parents students and staff consistent with the Sexual Harassment Equal Educational Opportunity Ethics Use of Electronic Media and other appropriate policies of the district.
Assists in upholding and enforcing school rules administrative regulations and Board policy.
Assist with FOIA requests as needed
May perform other duties as assigned by supervisor.

Knowledge and Skills

Ability to read analyze and interpret documents such as correspondence surveys and electronic media.
Ability to write professional communications.
Ability to present information effectively and to respond to questions from individuals and groups
Ability to establish and maintain effective working relationships with staff and community members
Ability to communicate clearly and concisely both orally and in written form
Ability to complete mathematical operations and apply concepts of basic mathematics
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Ability to maintain current job skills as directed especially in technologyrelated activities
Ability to perform essential duties with an awareness of school district requirements and School Board policies

Physical Demands and Work Environment

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is regularly required to sit and talk or hear.
The employee is frequently required to stand walk operate duplicating machines and computer equipment; reach with hands and arms; and will frequently repeat actions with the same hand arm or finger motion such as when typing.
Specific vision abilities required by this job include close vision and the ability to adjust focus. In addition the ability to withstand longterm use of video display terminals (VDT) is required.
The employee may occasionally lift up to 30 pounds such as reference books.
The noise level in the work environment is usually moderate.
The pace of work tasks would be considered as fast.
Work is usually conducted at one job site however on occasion this employee will be required to attend meetings conferences or workshops and events at other sites as assigned.

Direct Questions to: Dr. Seth Chapman
Asst. Superintendent of Finance and Operations/CSBO
Glenbard Township HSD #87
596 Crescent Blvd Glen Ellyn IL 60137
www.glenbard87
Email:
Interested parties should fill out the online application at District 87 Employment

The statements in this job description are intended to describe the general nature and level of the work to be performed by (an) individual(s) assigned to this position. They are not an exhaustive list of all duties and responsibilities related to the position. This job description will be reviewed periodically as duties and responsibilities change with business necessity and School Board Policy and procedures. Essential and marginal job functions are subject to modification.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A. and is not an exhaustive list of the duties performed for this position. Additional duties may be assigned.
Glenbard Township High School District 87 is an Equal Opportunity Employer. It is the policy and practice of District 87 to decide all matters relating to employment solely on the basis of the applicants ability to perform the essential functions of the position. It shall be the policy of Glenbard Township High School District 87 to hire all staff without discrimination because of race color creed religion sex sexual orientation gender expression or identity marital status national origin or ancestry age disability physical or mental handicap unrelated to ability veteran military status or an unfavorable discharge from service or citizenship status provided the individual is authorized to work in the United States. Glenbard Township High School District 87 is committed to a workplace free of unlawful discrimination harassment or retaliation as mandated under Title VI Title IX Section 504 the Age Discrimination Act the Boy Scouts Act and the Americans with Disabilities Act.

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Glenbard Township High School District 87

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Executive Administrative Assistant to Assistant Superintendent for Finance and OperationsCSBO

Glenbard Township High School District 87

Job Description

Employment Type

Company Industry

Key Skills

About Company

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