Development Assistant or Administrator

Department: Lawrence Development

Reports to: Administrative Support Manager

FLSA Status: NonExempt

The anticipated salary for this position starts at $42300 for the Assistant role and $46600 for the Administrator role. The final pay will be determined based on several factors including qualifications experience education and years within the job or industry with a strong emphasis on maintaining internal equity.

Who we are and what were about:

KU Endowment is an independent nonprofit organization and the official fundraising foundation for the University of Kansas. We partner with donors in providing philanthropic support to build a greater KU.

As an employee of KU Endowment youll witness firsthand the power of our donors generosity. You will join a talented and fun group of people who are inspired to help KU through the support of loyal alumni and friends. This support fuels excellence enabling students and faculty to develop innovative programs and research that distinguish the university. We connect the philanthropic passions of donors with the needs of students faculty and programs and everyone benefits.

People are engaged. Purpose is ignited. Lives are changed.

What we are looking for:

As a member of our development administration team the Development Assistant/Administrator will assist our major gift officers for both the School of Business and School of Education & Human Sciences to ensure that everyone has the support to provide the most impact.

The person in this role wakes up every day thinking about how to support this team of fundraising superstars. You are detailoriented have phenomenal communication skills can appreciate the nuances of fundraising and are curious to learn.

If youre passionate about education and innovative research youll fit right in here. Join a team of administrators to propel our fundraising and its impact to KU to new heights of excellence.

The individual in this position is expected to embrace KU Endowments stated core values collaboration curiosity empowerment and excellence and demonstrate support for them through professional interactions and activities.

Hybrid Work Environment:
This position offers a hybrid work schedule with the flexibility to work remotely for part of the week. However the role requires multiple days per week onsite at our Lawrence KS office to ensure effective collaboration team engagement and alignment with organizational goals.

Whats a typical day look like

• Provides administrative support to multiple professional development staff. Prioritizes projects and deadlines; juggles multiple tasks; and asks for assistance from other administrative support staff when necessary.
• Coordinates calendars arranges appointments makes reservations sets meetings and assists with travel arrangements. Processes travel expense reimbursements documents business expenses and assist with maintaining donor contact reports.
• Drafts correspondence and gift acknowledgement letters. Prepares mass mailings. Prepares forms to help process donor gifts. Draft fund agreements donor proposals pledge forms and other donor related giving forms and reports. Guides fund agreements planned gifts etc. through the signing approval and submission process. Provides followup and stewardship details as needed.
• Prepares or runs accounting and donorrelated reports (giving history fund transactions donor information and proposals). Searches databases retrieves information and prepares reports sometimes involving researching analyzing and compiling nonstandardized data or information of a complex nature. Asks for assistance from KUEA colleagues as necessary.
• Prepares Development Directors for travel by assembling donor packets and working with campus partners to ensure timely materials are included. Puts together relevant donor fund reports and provides information from donor profiles for the Directors.
• Works closely with the relevant Deans and administrators to respond to questions and prepare requested information. Prepares directors for Board meetings.
• Prepares organizes and maintains appropriate files for each constituency area.
• Assists KU Endowment staff donors and KU departments with requests for information.
• Follows KU Endowment policies and procedures.
• Provide assistance with events and donor recognition programs for the University.
• Regular and reliable attendance is essential for this position.
• Performs other work as directed or required.

Whats required to be considered:

• Training and experience should be the equivalent of that normally received by graduation from high school with courses in word processing and office administration.
• Development Assistant requires one to three years of administrative support experience with considerable skill in word processing and common computer systems (Word Excel and Outlook) or equivalent.
• Development Administrator requires three to five years of administrative support experience.
• Database experience preferred.
• Must have experience with office practices and procedures and be proficient in English grammar spelling punctuation and basic math (including some statistics).

What separates the best from the rest

• Ability to organize plan and set priorities with minimal supervision and participate as part of a team.
• Must exhibit strong interpersonal communication skills and the ability to establish and maintain effective working relationships inside and outside the Association.
• Must be comfortable working with campus partners donors and KUEA colleagues.
• Ability to adapt to new procedures and technological advancements.
• Attention to detail and proofing of work is required and the ability to exercise good judgment in making decisions.

Physical Requirements:

• A valid drivers license.
• Must have access to reliable transportation to travel between multiple locations for training donor meetings networking events and/or workrelated activities.
• Must be able to respond quickly and effectively to directions and safety hazards.
• This job operates in a professional office environment. This role routinely uses standard office productivity machinery such as computers keyboards and a mouse laptops phones photocopiers filing cabinets and fax machines.
• This is largely a sedentary role; however some filing is required. This would require the ability to move files open filing cabinets and bend or stand as necessary.
• The ability to observe details at close range (within a few feet of the observer).
• The person in this position frequently communicates with donors colleagues students and general public. Must be able to communicate with others effectively.
• Physical effort/lifting such as mediumup to 50 pounds; heavyover 50 pounds.
• Rare travel requirements can include the following evenings weekends and outoftown overnights as a regular part of the job.

Weve got you covered:

KU Endowment offers a competitive salary with an excellent benefit package including:

• 100 employerpaid pension plan
• Health dental and vision insurance
• 401(k) and Roth 401(k) matching program
• Section 125 flexible benefits
• Generous paid leave including holidays personal and sick leave
• Volunteer and community engagement opportunities
• Paid Parental Leave
• Life AD&D short and longterm disability insurance
• Legal & ID Theft protection
• Critical Illness
• Accident and Hospital Indemnity insurance
• KU education assistance
• Free parking

Sounds good right Whats next

Please include your resume and cover letter when applying for this position on our website at regarding this vacancy may be addressed to:

Emily Garcia

Sr. Human Resources Associate
KU Endowment
PO Box 928
Lawrence KS
Email:

Review of applications begins immediately and continues until the position is filled. Because of the sensitive nature of KU Endowment business and the importance of our reputation with donors KU Endowment conducts a comprehensive review of applicants. By submitting your application you authorize us to conduct reference checks and a review of available public information. Employment is contingent upon background and reference checks that KU Endowment finds acceptable.