Legal Office Support Assistant I - Emergency Appointment
Legal Office Support Assistant I - Emergency Appointment
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$ 50009 - 73107
1 Vacancy
Job Description
Position/Program Information
- EXAM NUMBERU2160AFRTYPE OF RECRUITMENTOPEN COMPETITIVE EMERGENCYFILING PERIOD
Applications will be accepted from Monday February 24 2025 at 8:00 a.m. (PT) until the needs of the service are met and is subject to closure without prior notice.
Before the end of your initial work period you will be assessed on your work performance. This assessment will be weighted 100.
Those who successfully pass the assessment will be considered for permanent appointment to Legal Office Support Assistant I.
CLASSIFICATION STANDARDS:
Positions allocable to this entrylevel class are found in the offices of the County Counsel and are responsible for providing a full range of legal clerical services for attorneys engaged in the practice of criminal or civil law. Incumbents work under close supervision and are required to possess a basic knowledge of legal terminology legal procedures and various legal forms and documents and their processing. Essential Job Functions
WHAT WILL I DO AS A LEGAL OFFICE SUPPORT ASSISTANT I
Types from handwritten drafts tapes or verbal instructions various legal documents such as briefs complaints contracts investigation reports motions legislation opinions petitions points and authorities subpoenas warrants letters memos and other documents as required.Processes various legal documents by preparing forms with complete and accurate information extracted from various sources obtaining necessary signatures attaching required addenda and ensuring the complete document is received by or filed with the appropriate parties within statutory time limits.
Obtains by telephone or correspondence additional necessary information such as CII rap sheets proof of prior convictions proof of subpoena service doctors and laboratory reports and probation reports.
Prepares routine correspondence on own initiative such as transmittal letters letters regarding extensions notifications of depositions agreed medical examiner letters and appointment verifications.
Contacts judges court commissioners attorneys court clerks witnesses doctors governmental agencies and other County departments to obtain and confirm information or to arrange medical appointments depositions hearings etc.
Maintains case status records and files by posting court actions and court dates to electronic databases or other media calendars index cards and file jackets; files cases prior to next court appearance dates or closes files.
Screens and routes telephone calls; furnishes information to the public attorneys and authorized law enforcement personnel over the telephone or at a counter in accordance with established departmental policies and procedures regarding the release of confidential information.
Performs general office duties such as filing ordering and maintaining office supplies opening and distributing mail compiling data for reports and keeping logs and date books.
Requirements
MINIMUM REQUIREMENTS
OPTION I:One year of specialized office clerical experience as a Senior TypistClerk* in the service of Los Angeles County OR Two years of clerical experience as an Intermediate TypistClerk* in the service of Los Angeles County. The required experience must have consisted of preparing and processing various legal documents forms and correspondence requiring knowledge of legal terminology and must have been gained while working for attorneys in the offices of the District Attorney Public Defender Alternate Public Defender Child Support Services or County Counsel.OPTION II:Two years of office clerical experience in a private law firm or corporate law office**.
You MUST meet one of the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.
LICENSE
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out jobrelated essential functions.
PHYSICAL CLASS:
Physical Class II Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending stooping or squatting. Considerable ambulation may be involved.SPECIAL REQUIREMENT INFORMATION
*To qualify under OPTION Iapplicants must have County status in this classification as evidenced by holding or having held such payroll title. NO OUTOFCLASS EXPERIENCE WILL BE ACCEPTED.**To qualify under OPTION IIapplicants must have experience in preparing and processing various legal documents forms and correspondence requiring knowledge of legal terminology and must have been gained while working in a private law firm or corporate law office.
OTHER REQUIREMENTS
Typing Rate: 40 net words per minute.Additional Information
TYPEWRITING SKILL
A qualifying typing performance test of 40 net words per minute will be administered to candidates who have not held a typing position in the service of the County of Los Angeles. Candidates will be allowed ONLY ONE 1opportunity to pass the typing performance test within 12 months from the date of their multiple choice and/or simulation assessments.
The following candidates are NOT required to take the County typing performance test:- Candidates who in the service of the County of Los Angeles currently hold or have held a typing position that meets the minimum typing skill requirement of the subject examination.
- Candidates who have taken and passed a Los Angeles County typing performance test administered by a County Department that meets the minimum typing skill requirement of the subject examination. Passing scores on record with the Department of Human Resources will be transferred automatically. Applicants who have met the typing requirement in another Los Angeles County department must attach a copy of their typing certificate to their application at the time of filing or within seven 7 calendar days from the application submission to . Only certificates issued by a Los Angeles County Department or the Department of Human Resources will be accepted.
We do not accept passwordprotected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst.
EXAMINATION CONTENT
Before the end of your initial work assignment the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.
APPLICATION AND FILING INFORMATION
Applications must be filed online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.
Many important notifications will be sent electronically to the email address provided on the application so it is important that you provide a valid email address. Please add as well as and to your email address and list of approved senders to prevent from being filtered as spam/junk/clutter mail.
You have the ability to opt out of emails from LA County. If you unsubscribe you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe you can always check for notifications by logging intogovernmentjobs and viewing your profile inbox which saves a copy of all email notices.
Plan to submit your online application well in advance of the time & date deadline as you may be required to verify your email address. This only needs to be done once per email address and if you already have a job seeker account on you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application to ensure you do not enter an incorrect email address.
BACKGROUND INVESTIGATION
All County Counsel employees are fingerprinted and subject to a criminal background check by the State Department of Justice and the Federal Bureau of Investigation (FBI). Employment is contingent upon passing this background check. Jobrelated convictions as defined by County policy or the requirements of a sensitive position might result in a disqualification of the appointment.
ANTIRACISM DIVERSITY AND INCLUSION (ARDI)
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Office of the County Counsel is committed to promoting Antiracism Diversity and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality diversity and inclusion in recruitment selection and employment practices.
SOCIAL SECURITY NUMBER
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.
COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES
For applicants who may not have regular access to a computer or the internet applications can be completed on computers at public libraries throughout Los Angeles County.
NO SHARING OF USER ID AND PASSWORD
All applicants must file their application online using their ownuser ID and password. Using a family members or friends user ID and password may erase a candidates original application record.
FAIR CHANCE INITIATIVE
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job and consider potential mitigating factors including but not limited to evidence and extent of rehabilitation recency of the offense(s) and age at the time of the offense(s). If asked to provide information about a conviction history any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952.
DEPARTMENT CONTACT
Stephanie S. MillanExams Analyst
ADA COORDINATOR PHONE NUMBER:
TELETYPE PHONE:
ALTERNATE TTY PHONE NUMBER:
CALIFORNIA RELAY SERVICES PHONE NUMBER:
COUNTY OF LOS ANGELES
Employment Information
Any language contained in the job posting supersedes any language contained below.
This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.
Equal Employment Opportunity/NonDiscrimination Statement:
The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to nondiscrimination in the County workforce regardless of age 40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information please visit: Accommodations for Applicants:
The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations please visit: Chance:
The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job and will also consider potential mitigating factors which may include but is not limited to evidence and extent of rehabilitation recency of the offense(s) and age at the time of the offense(s). If asked to provide information about conviction history any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952.
Employment Eligibility:
Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.
Career PathFinder:
Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles please visit our interactive Career PathFinder application at .Revised January 2025
Employment Type
Full-Time
