Senior Administrative Services Assistant
Senior Administrative Services Assistant
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Job Description
Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL Benefits Program
BNL Physics Department is engaged in theoretical and experimental research in advancement of our knowledge of particle and nuclear physics for the mission of DOE Office of Science. We are leading the design construction upgrade and operations of the particle and nuclear physics experiments at BNL as well as in other labs. We support the users from U.S. and international institutions to participate in the particle and nuclear physics experiments programs and projects hosted at BNL and participate ourselves in U.S. and international scientific collaborations around the world. Brookhaven National Laboratory (BNL) was chosen as the building site for the ElectronIon Collider (EIC) a oneofakind nuclear physics research facility. The EIC will be a discovery machine for unlocking the secrets that bind the building blocks of visible matter in the universe. Beyond sparking scientific discoveries in a new frontier of fundamental physics the ElectronIon Collider will trigger technological breakthroughs that have broadranging impact on human health and national challenges.
Position Description
The BNL Physics Department is seeking a Senior Administrative Services Assistant to perform diverse administrative functions in support of the ElectronIon Collider (EIC) efforts within the department. This position will provide support to the local EIC group the large international ePIC collaboration and the Nuclear and Particle Physics Directorates EIC initiatives all contributing to the new EIC facility. Reporting to the Physics Departments EIC Group Leader the Senior Administrative Assistant will work closely with the ePIC spokesperson office and the RHIC/EIC Transition Task Force to support BNLs new research facility. The selected candidate will have significant interaction with an international and multicultural scientific community.
Essential Duties and Responsibilities:
- Assist the Physics Group Leader in the coordination and direction of all administrative office practices policies and procedures
- To prepare the Physics Department for the new facility by assisting the RHIC/EIC Transition & Ops Preparation Task Force.
- Assist the ePIC Spokesperson and Deputy in their administrative efforts within the collaboration
- Handle inquiries and administrative activities of a routine nature; operate independently regularly exercise discretion and judgement and respond to complex issues
- Assist in coordinating planning and organizing ePIC collaboration meetings workshops and reviews
- Assist in maintaining the ePIC user database
- Prepare foreign and domestic travel travel authorizations and expense reports
- Process payments through PeopleSoft Financials
- Coordinate guests and visitors through the BNL Guest Information System (GIS) and assist the EIC group leader in hosting duties
- Provide support in the preparation of reports and documents (e.g. data collection presentations written correspondence etc.
Required Knowledge Skills and Abilities:
- Excellent office management and administration skills
- At least 6 years of experience in substantive and relevant administrative work. Bachelors degree in a related field may offset qualifying experience on the basis of 2:1 (experience: college) years.
- Highly proficient in Microsoft Office Suite with some modest experience in SharePoint.
- Proficient in Human Resource / Financial Management systems such as Workday HR and People Soft Financials or similar.
- Experience in arranging foreign and domestic travel
- Demonstrated time management solid organization skills and ability to multitask independently and with attention to detail
- Clear and concise oral and written communication skills
- Proficiency in SharePoint Google Drive and setting up Zoom meetings.
- Solid problem solving judgment and independent decisionmaking skills
Preferred Knowledge Skills and Abilities:
- Experience being the main administrative support for a large division or group within an organization
- Demonstrated experience in arranging project technical or scientific reviews
- Experience working in an engineering scientific technical or project environment
Environmental Health & Safety Requirements:
- Ability to lift 20 pounds and push a loaded cart
- Ability to work at a computer/keyboard for extended periods is essential
- Ability to concentrate on accuracy
Other Information:
- Brookhaven National Laboratory is committed to providing fair equitable and competitive compensation. The full salary range for this position is $57150 $65717 / year. Salary offers will be commensurate with the final candidates qualification education and experience and considered with the internal peer group.
- This is an onsite position
- This position is not eligible for visa sponsorship
About Us
Brookhaven National Laboratory (www.bnl) delivers discovery science and transformative technology to power and secure the nations future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prizewinning discoveries 37 R&D 100 Awards and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energys (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country learn more at BNL Opportunities for Veterans at Brookhaven National Laboratory.
Equal Opportunity/Affirmative Action Employer
Brookhaven Science Associates is an equal opportunity employer that values inclusion and diversity at our Lab. We are committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race color religion sex sexual orientation gender identity national origin age status as a veteran disability or any other federal state or local protected class. BSA takes affirmative action in support of its policy and to advance in employment individuals who are minorities women protected veterans and individuals with disabilities. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. Please contact us to request accommodation. *VEVRAA Federal Contractor
BSA employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at:https://www.directives.doe/directivesdocuments/400series/0486.1BOrdera/@@images/file
Required Experience:
Senior IC
Employment Type
Full-Time
