Administrative Assistant - School
Administrative Assistant - School
Posted on :
07-04-2025
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1 Vacancy
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Job Description
ADMINISTRATIVE ASSISTANT SCHOOL
The Milwaukee Rescue Missions Cross Trainers Academy (CTA) is a K412th grade Christian Academy in the heart of Milwaukee serving students and families who are searching for a strong academic learning experience in a gospelcentered environment. As a Choice School CTA is committed to offering a comprehensive studentcentered educational experience that serves the whole student.
Cross Trainers Academy is seeking a fulltime Administrative Assistant to focus on supporting operations and programs at the North Campus including collaborating with the supporting departments and programs at the Central Campus when needed. This individual will serve as a primary conduit for centralizing communications operations and logistics between campuses.
WORK SCHEDULE: Fulltime Monday 7:00am4:00pm and TuesdayFriday 7:00am3:00pm with the flexibility to occasionally work odd hours for events
LOCATION: North Campus 1530 W. Center Street Milwaukee WI. 53206
RESPONSIBILITIES:
The Milwaukee Rescue Missions Cross Trainers Academy (CTA) is a K412th grade Christian Academy in the heart of Milwaukee serving students and families who are searching for a strong academic learning experience in a gospelcentered environment. As a Choice School CTA is committed to offering a comprehensive studentcentered educational experience that serves the whole student.
Cross Trainers Academy is seeking a fulltime Administrative Assistant to focus on supporting operations and programs at the North Campus including collaborating with the supporting departments and programs at the Central Campus when needed. This individual will serve as a primary conduit for centralizing communications operations and logistics between campuses.
WORK SCHEDULE: Fulltime Monday 7:00am4:00pm and TuesdayFriday 7:00am3:00pm with the flexibility to occasionally work odd hours for events
LOCATION: North Campus 1530 W. Center Street Milwaukee WI. 53206
RESPONSIBILITIES:
- Assist CTA Administration with various clerical tasks
- Assist with state of WI DPI reporting and biannual audits purchase orders staff reimbursements monthly credit card reconciliation and monthly donor thankyou cards
- Support CTA school office responsibilities associated specifically with scheduled Youth Programming and CTA Family Engagement events
- Attend and provide minutes for the North Campus monthly logistics meeting relating to the scheduling of events/setups facilities program management & support
- Parent and Family Engagement Liaison assisting with coordinating and promoting events food service communications (seasonal) confirming facilities requests and providing logistical support and assisting with the coordination of the distribution of hygiene items clothing winter coats baby items etc. through the programming and events at CTA
- Attend Parent and Family Engagement events which occur outside of school hours
- Assist with student enrollment annually in the spring of each year and through the summer months
- Work closely with the Volunteer Coordinator to coordinate North Campus volunteers
- Coordinate school pictures annual student dental screenings and monthly student birthday recognition
- Coordinate resource acquisition with Central Campus to include school supplies student backpacks clothing hygiene items and student incentives/toys
- Assist with coverage of the CTA school office reception area (phones and greeting students/parents) when needed
- Ensure the Communications team is aware of school events for the purpose of attending and photographing
- Collaborate with the Communications team to develop and maintain the information on the CTA website pages
- Assist with seasonal Outreach coordination (Easter Thanksgiving Christmas)
QUALIFICATIONS:
- Associates Degree required; Bachelors Degree preferred
- Previous administrative school and/or assistant experience required
- Experience working for a nonprofit organization preferred
- Strong organizational prioritization and timemanagement skills
- Strong collaboration and communication skills
- Detail orientated with high degree of accuracy
- Proficient in the following platforms: Excel Outlook Gmail Google Drive Google Calendar Volgistics MRM Tracker
- Culturally competent and relational with excellent interpersonal communication and mentoring skills
- Ability to work effectively with students diverse families colleagues and community partners
- Selfmotivated enthusiastic and communitydriven with a positive attitude and readiness to be a team player
- Proven skills in logistics group facilitation and data collection
- A valid drivers license and good driving record is a must
- Comfortable driving a 15passenger van
- Must be able to handle physical workload ability to sit and stand for long periods of time walking stair climbing kneeling squatting crouching reaching handling and gripping without difficulty repetitive movement of both hands and arms as well as occasional lifting or moving items with a maximum weight of 40 lbs. a short distance (ex: floor to shelf or cart) and pushing or pulling heavier items with the use of a cart or dolly.
- Have a genuine concern for the salvation and spiritual welfare for all those encountered though the ministry of MRM seeking to model and share the hope of the gospel within the established responsibilities of this position.
- A workplace demeanor consistent with a Christian church environment: civil respectful polite and responsive
- Be in agreement with and subscribe to the MRM Statement of Faith and the MRM Statement of Biblical Convictions
- Be a committed follower of the Lord Jesus Christ which is evident in personal testimony and Christian conduct
- Pass a preemployment background check and drug test
EXCELLENT BENEFIT PACKAGE:
- Hiring range $21.15 $22.32 hourly based on candidate qualifications and experience
- Excellent Medical Dental and Vision Insurance
- Health Savings Accounts with employer match
- Life and Short/Long Term Disability Insurance
- 401K with generous employer contribution
- Paid holidays and generous PTO
- Health Club reimbursement
- Educational Assistance
- Free onsite parking
- Free meal available during shift
- Business Casual/Casual Dress
The Milwaukee Rescue Mission is a 501 (c)3 charitable nonprofit church Christian organization. Milwaukee Rescue Mission has an organizational religious exemption from the prohibitions contained in Title VII of the Civil Rights Act of 1964 as amended concerning religious discrimination in employment. We further reserve the right to discriminate or designate certain positions when a bona fide occupational qualification exists. Subject to the Constitution of the United States and all applicable state and federal laws Milwaukee Rescue Mission does not discriminate in the administration and dissemination of its programs and services.
Employment Type
Full Time
Key Skills
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