Conference AllocationCorporate Access Associate Corporate Events

Building A Brand Starts With Our Story

FIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer named Top Agency of the Year 2024 by Event Marketer highlighted as a Global Agency of the Year over 100 Employees by C&IT and listed among the 200 Top Marketing Agencies in& 2022 by Chief Marketer.

Learn more at www.firstagency

Our story started over 25 years ago growing through collaboration innovation strong culture and a focus on people specifically our people. Our people inspired developed and grew FIRST to the incredible brand experience creator it is today.

And our hope is that you become the next page of our story in developing how our agency connects more people beyond what they thought was possible.

A welcoming creative and ambitious workplace that offers personal and professional growth for all individuals. At FIRST youll find:

• A welcoming workplace that fosters diversity and belonging with a focus on team members feeling valued respected and supported.
• Creative teams that enjoy challenging work with an ability to make an impact on those around them.
• An experiential organization that cares about the development and career experience of each employee focusing on excellence and flexibility with the right balance of structure to thrive.

Location: New York NY (Hybrid) Must reside in the tri state area to be able to go into office 3 days per week but subject to change at any time to 5 days in office.

What You Would Get To Do

As the Conference Allocations Associate you will schedule meetings between investors and Clevel executives for small and largescale Corporate Access Conferences prepare schedules for corporate management teams and consistently deliver exceptional service to our clients by utilizing excellent organizational and customer service skills.

Your Contributions

• Heavy meeting coordination for investors internal teams and corporate clients for corporate access events
• Work closely with Corporate Access Specialists Corporates Research Institutional Equity Sales and Investment Banking to coordinate and allocate Corporate Access Days and Conferences
• Build strong relationships with Corporate management teams as well as with other internal constituents
• Allocate 1x1 and group meetings for Conferences of varying sizes and different degrees of complexity
• Maintain and distribute conference schedules
• Action schedule changes on corporate and investor schedules in a timely manner
• Proactively manage and respond to a high volume of emails received in a shared team inbox
• Work with the Sales team to understand the account base and investor growth potential
• Coordinate and communicate meeting details with Corporate contacts and the Sales team
• Onsite management of the 1x1 desk for Conferences as necessary manage last minute changes and requests
• Dayofevent for virtual or inperson event needs
• Act as an ambassador for the FIRST brand leading by example and displaying the companys core values (Ambition Creativity Excellence Integrity Teamwork)

What We Are Looking For

Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role please apply we would love to see how you could fit at FIRST. Please contact if you need accommodation at any stage of the recruitment process.

• 35 years Corporate Access Meetings experience heavy administrative support and/or meeting coordination required
• Bachelors degree preferred
• Proficient with Microsoft Office including Word Excel and PowerPoint
• Working knowledge of Dealogic / Conference Manager
• Project Management experience preferably in the financial services industry or a corporate environment
• Ability to manage multiple projects simultaneously
• Strong organizational skills attention to detail and ownership of projects
• Ability to work in a highpressured environment
• Excellent written and oral communication skills at all levels
• Strong client management skills with the ability to influence and lead by example fostering a positive environment
• Strong ability to create best practices and take on new initiatives independently
• Clientcentric approachable ability to adjust to client needs and style and deepen relationships in support of their business and programs; adapt to everchanging demands and different client work styles
• Motivated selfstarter ability to take direction and work independently; ability to think innovatively

United States Residents: The base pay for this position ranges from $70000 $90000. This role is also eligible for an annual discretionary bonus.

At FIRST we believe that our success is driven by the passion creativity and commitment of our teams. Thats why we offer a range of benefits and perks to support your personal and professional growth:

• Medical Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
• 401 (k)
• Five Flexible Spending Accounts Options
• Generous Paid Time Off Allowance
• Employee Assistance Program (EAP)
• Life Disability & Pet Coverages
• Wellness Stipend
• Mobile Phone Allowance
• Complimentary access to Headspace Teladoc Maven Rocket Lawyer Mobilo & more
• Aura Identity Theft Protection
• Discretionary Bonus Structure
• Global Opportunities: With a presence in 7 countries worldwide including headquarters in London New York and Singapore you may have the opportunity to work on exciting projects across different locations.

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