Front Office Office Assistant
Front Office Office Assistant
Posted on :
07-04-2025
Employer Active
1 Vacancy
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Job Description
Job Overview:
The Front Office Office Assistant serves as the first point of contact for visitors and callers and plays a critical role in supporting the smooth operation of the office. This position includes the typical administrative tasks associated with front desk operations and expands to include assisting the directors with their daily tasks managing schedules and handling confidential correspondence. The ideal candidate will be highly organized proactive and have excellent communication skills.
KEY RESPONSIBILITIES:
Greeting Visitors:
Company Profile :
Our client is a leader in renewable energy with services spanning innovative solutions in wind and solar projects turnkey Electrical EPC and cuttingedge technologies like storage EV charging and green hydrogen.Dedicated to advancing clean efficient and impactful energy solutions from transmission lines to substations.Revolutionizing Energy Systems for a Better Tomorrow
The focus is on sustainable energy solutions for both private and public energy infrastructure projects with a focus on innovation and sustainability
The Front Office Office Assistant serves as the first point of contact for visitors and callers and plays a critical role in supporting the smooth operation of the office. This position includes the typical administrative tasks associated with front desk operations and expands to include assisting the directors with their daily tasks managing schedules and handling confidential correspondence. The ideal candidate will be highly organized proactive and have excellent communication skills.
KEY RESPONSIBILITIES:
Greeting Visitors:
- Welcome visitors clients and guests professionally ensuring they are directed to the correct person or department.
- Maintain a clean and organized reception area.
- Answer and direct phone calls to the appropriate personnel.
- Respond to general email inquiries and forward them as necessary.
- Handle inquiries and provide information about the company and its services.
- Manage and schedule appointments for visitors and staff.
- Organize meeting rooms and ensure any necessary materials or equipment are available.
- Sort and distribute incoming mail and packages.
- Prepare outgoing mail ensuring correct timely dispatch.
- Track and order office supplies as needed.
- Keep inventory of office equipment ensuring they are in good working order.
- Perform general clerical duties such as filing photocopying and scanning documents.
- Assist with other ad hoc administrative tasks as required.
- Assisting Directors:
Diary Management:
- Organize and maintain the director(s) calendars schedule meetings appointments and travel arrangements.
- Prioritize requests and ensure that the director(s) are prepared for meetings and other engagements.
- Draft and manage letters emails and other communications on behalf of the directors.
- Ensure that sensitive and confidential information is handled appropriately and securely.
- Organize meetings prepare agendas take minutes and distribute them.
- Ensure the director(s have all necessary documents and materials for meetings.
- Make travel arrangements for the director(s) including flights hotel bookings and transport.
- Ensure all logistics are in place for smooth travel experiences.
- Excellent Communication Skills: Strong written and verbal communication skills with the ability to interact effectively with a variety of stakeholders.
- Organizational Skills: Highly organized with a strong ability to prioritize tasks and manage time effectively.
- Attention to Detail: Ability to manage multiple tasks without compromising on quality and accuracy.
- Proficiency in Microsoft Office: Advanced proficiency in MS Office (Word Excel PowerPoint Outlook
- Discretion: Must handle sensitive and confidential information with professionalism and care.
- Customer Service Orientation: A professional friendly demeanor when dealing with clients visitors and staff.
- Adaptability: Flexible and able to handle changing priorities and work under pressure.
- Graduate with prior experience in front office or administrative support roles preferably in a corporate or professional environment.
- Educational Background: High School Diploma or equivalent. A degree in business administration or arelated field is an advantage.
Company Profile :
Our client is a leader in renewable energy with services spanning innovative solutions in wind and solar projects turnkey Electrical EPC and cuttingedge technologies like storage EV charging and green hydrogen.Dedicated to advancing clean efficient and impactful energy solutions from transmission lines to substations.Revolutionizing Energy Systems for a Better Tomorrow
The focus is on sustainable energy solutions for both private and public energy infrastructure projects with a focus on innovation and sustainability
Employment Type
Full Time
Key Skills
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