Events Advisor 6m FTC
Events Advisor 6m FTC
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Job Description
Linklaters is a global law firm with 31 offices in 21 countries worldwide. We are one of The Times Top 50 Employers for Women a Working Families Top 30 employer recognised by Stonewall as the leading employer for LGBTQ inclusion and by the Social Mobility Employer Index as a top employer for advancing social mobility.
We love hearing from anyone who is enthusiastic about changing the Legal industry. Not sure you meet all qualifications Let us decide! Research shows that women and members of other underrepresented groups tend to not apply to jobs when they think they may not meet every qualification when in fact they often do! At Linklaters we are committed to creating a diverse and inclusive environment and strongly encourage you to apply.
Events Advisor (FTC) The role:
The successful candidate will join a team of Event Managers. The role of the Events Advisor is an important role within the firms Events team working with the BD team to ensure everything we do is aligned to the firmwide and BDM strategy and maximising business development opportunities when planning events.
The role is to support the practice sector groups and senior management in the creation planning management and delivery of medium and large inperson hybrid and virtual online client and internal events. Working as part of a team you will manage execute logistics and provide technical support for online virtual or hybrid (virtual/inperson) international events.
Responsibilities will include:
- The flawless of client and employee inperson hybrid and virtual events. Our events require 100 accuracy and great attention to detail.
- Managing delivery of seminars roundtables and webinars networking events dinners receptions meetings etc. including preevent planning on the day management and postevent management.
- Management of conference groups both regional away days and global offsites for mid to large sized groups of delegates 50300 delegates) including teambuilding activities gala dinners the conference plenary and peripheral meetings.
- Delivery of firm wide events that strengthen the firms culture support its business objectives and enhance communication within practice areas and groups of partners and lawyers.
- To introduce innovative new ideas to support the firms strategic aims through event management.
- To research and monitor the events market and new venues to ensure Linklaters events are market leading.
- Managing external suppliers.
- Negotiating costs for individual events ensure value for money vs. creative solutions.
- To ensure that all events are properly budgeted and approved.
- To track cost savings manage debriefs to determine return on investment/objectives.
- To develop event planning best practices to share with the wider BDM team.
- Assist regional BDM teams as necessary with key events in order to maintain and improve their quality and impact.
Events Advisor (FTC) What were looking for:
This role is ideal for a highly organised team player with an ability to lead by example and to work independently on assigned projects. The person in this role must be proactive flexible and accountable in all aspects of the role. You must be able to interact with all levels across the firm.
We would expect successful candidates to have the following skills and experience:
- Significant experience managing mid to large events and associated budgets.
- Virtual event management experience and ability to pick up new technology to support online events. Experience using webinar platforms (e.g. Zoom or equivalent) event registration software (e.g. Cvent Eventogy) digital event platforms is preferred. Experience using meetings platform (e.g. Webex Teams or equivalent). Ability to pick up new platforms essential to support online events.
- Proven ability running events through the entire event lifecycleboth live and digital. Troubleshooting experience.
- Working knowledge of health and safety guidelines and practices for in person events.
- Experience in working on global events or in a global organisation (preferably) or working with global organisations if from an Events agency
- To think strategically and challenge RIO when asked to arrange an event.
- Be very organised approachable and with a high attention to detail. Able to communicate with internal clients and colleagues in a calm professional and friendly manner.
- Be a strong team player. Have excellent contracting skills the ability to understand and negotiate the best terms and conditions in supplier contracts.
- Be highly computer literate with a proven ability to pick up and use new systems or software including experience of Microsoft Office software.
- Previous experience using webinar technology or email marketing platforms would be advantageous. Able to gain trust and build relationships quickly.
- Able to interact professionally and credibly with senior internal stakeholders.
- Able to manage conflicting requests or concurrent multiple projects and cope with a steady stream of work.
The role is London based with a hybrid working model and occasional travel to overseas offices or other countries to support events as required.
Events Advisor (FTC) Whats on offer:
Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution youll be making to our success. These include:
Health
Private Medical Insurance
Free inhouse fitness centre and subsidized health club membership
On site GP service
Wealth
Contributory pension
Maternity/paternity/shared parental leave
Income protection
Lifestyle
Additional holiday/birthday leave
Matched giving
Travel insurance and season ticket loan
Option to join social and sporting clubs including football netball choir and cycling
Weekend working
A oneoff payment OR time back in lieu to offset any weekend work whilst supporting an event project on site
APPLICATIONS FOR THIS ROLE WILL CLOSE ON 3RD APRIL 2025.
Technical Skills
This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of and requirements for the performance of this job. As such the role may also include the undertaking of additional tasks as required.
Application Policy
Applications and CVs (direct or via agency) areonlyaccepted online via the portal.Queries related to our roles must be directed to the relevant recruitment team andnotthe partners practices or stakeholders forlegal rolesorforbusiness team roles.
Required Experience:
Contract
Employment Type
Temp
