Executive Administration Coordinator
Executive Administration Coordinator
Posted on :
06-04-2025
Employer Active
1 Vacancy
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Job Description
Description
Responsibilities
- Manages the calendar and coordinates and/or schedules meetings for key executives.
- Supports executives with creation of presentations preparing reports meeting materials team building activities onsite & offsite meeting coordination event planning and other administrative tasks assigned.
- Support and manage the development implementation and ongoing management of the commission plan process ensuring accuracy and timely updates.
- Manage and oversee contract processing for the sales team.
- Assist in travel plans and itineraries for executives when needed.
- Assist and process with expense reports for executives.
- Assists with departmental/internal communications.
- Takes meeting minutes distributes and creates/tracks action items.
- Participate in onboarding new employees to include firstday new hire preparation.
- Contribute ideas and solutions to support current organization needs.
- Assist in coordinating employee activities programs and events.
- Administer the Core Value Awards and Employee Spotlight recognition programs.
- Maintain and/or manage confidentiality of sensitive records and information.
- Assists in preparing internal communications such as announcements and newsletters.
- Performs other jobrelated duties and responsibilities as may be assigned from time to time.
Qualifications
Prior experience as an administrative assistant or similar role ideally at least 23 years.
Excellent planning/organizing skills.
Handling confidential information and maintaining organized filing systems.
Demonstrates strong organizational skills and attention to detail and accuracywith ability tomultitaskadhere to strict deadlinesand work under pressure.
Solid research capabilities coupled with sound judgment problem solving and decisionmaking skills.
Ability to work well both independently and within a team environment.
Excellent interpersonal skills including verbal and written communication teamwork and customer service skills.
Advanced level proficiency with Microsoft Word Excel and PowerPoint.
Advanced understanding of Microsoft Outlook and desktop calendar management programs.
Deep understanding of both strategic and tactical business needs.
Keen attention to detail.
Notary public certification is not required but would be a valuable asset.
Required Experience:
IC
Employment Type
Full Time
Department / Functional Area
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