HR Office Assistant CL2 Conf
HR Office Assistant CL2 Conf
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Job Description
The University of Southern Maine (USM) is seeking a fulltime Human Resources Office Assistant CL2 (Conf) to support USM Campus Human Resources Services. This is an excellent opportunity for an applicant who is interested in further developing their administrative data and project skills and abilities in a highproduction multifaceted HR organization. This is also a terrific opportunity to pursue a higher education or advanced degree through a generous tuition waiver benefit for employees and their dependents.
The HR Office Assistant is a key member of the HR team. The ideal candidate values the critical role of office and project administration in a highfunctioning team.
Key Responsibilities:
- Responsible for a wide range of administrative and project support for the HR team with an emphasis on facilitating processes and procedures and compiling reports.
- Assists with the coordination of complex meetings and associated tasks and projects.
- Greets and assists visitors and monitors the central HR email and phone.
- Runs queries and transforms data in Excel to drive datainformed HR decisions.
- Handles a wide range of employee correspondence and communications.
- Completes paperwork and files documents. Regularly handles confidential information.
Schedule: This is a fulltime 40 hour per week onsite position located on the USM Portland campus.The schedule is Monday through Friday 8:00 am 4:30 pm.
Compensation and Benefits:
The starting wage for this position is $20.28 an hour (nonnegotiable) or the appropriate transfer rate for ACSUM/COLT unit members within the University of Maine System.
The University of Maine System offers a highly competitive benefits packagethat includes (but is not limited to):
- 13 paid holidays plus earned vacation and sick time
- Health Dental and Vision insurance
- Shortterm disability insurance and employerpaid longterm disability insurance
- Employerpaid basic life insurance and supplemental life insurance
- Tuition waiver program for employees and their dependents (spouse domestic partner and dependent children)
- 403(b) retirement plan with employer contribution
Why Join the University of Southern Maine
The University of Southern Maine (USM) has an institutionalwide commitment to our service promise to be student focused every day. We are looking for colleagues who are passionate and committed to our core values: Respect & Care Integrity Equity and Responsiveness. We are committed to building a culturally diverse team of leaders faculty and staff and welcome applicants who are multilingual. Women minorities individuals with disabilities and veterans are encouraged to apply.
USM is located in Portland Maines metro area that is home to over half a million people with a lively livable community nationally known for its arts and culture outdoor recreation beautiful beaches and amazing food. Over 60 languages and dialects are spoken in the greater Portland area alone!
Required Qualifications:
- At least three 3 years of administrative and/or project support or comparable experience.
- Ability to work well with many people at all levels of an organization.
- Close attention to detail solid organization skills independent judgment and initiative.
- Ability to work with highly confidential information.
- Aptitude for problemsolving logistics interpersonal communication and exceptional customer service.
- Working proficiently with Microsoft Office particularly Excel.
How to Apply
Materials must be submitted via Apply Now below. You will need to complete an application and upload the following:
- A cover letter that describes your experience interests and suitability for the position.
- A resume/curriculum vitae.
Important items to know about the recruitment process:
- Review of applications will begin immediately. For full consideration materials must be submitted by April 20 2025.
- Materials received after the initial review date will be reviewed at the discretion of the University.
- The successful applicant is subject to appropriate background screenings.
- We are not able to consider applicants who require Visa sponsorship.
In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity the University of Maine System does not discriminate on the grounds of race color religion sex sexual orientation transgender status gender gender identity or expression ethnicity national origin citizenship status familial status ancestry age disability physical or mental genetic information or veterans or military status in employment education and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding nondiscrimination policies: Director of Equal Opportunity 5713 Chadbourne Hall Room 412 University of Maine Orono ME. TTY 711 (Maine Relay System).
Employment Type
Full-Time
