Administrative Assistant - College of Business Engineering Technology 11530
Administrative Assistant - College of Business Engineering Technology 11530
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USD 35464 - 35464
1 Vacancy
Job Description
Required Qualifications:
- Associate degree
- Two 2 years of related work experience
Key Responsibilities:
- Provides administrative support for supervisor & department chair including coordinating office operations and assisting with budget preparation and monitoring.
- Keeps appointment calendars and schedules appointments; makes reservations and travel arrangements; receives and screens calls providing advanced information or referring callers to appropriate staff.
- Processes and distributes incoming departmental mail. Compiles information and data for periodic and special reports; performs research and retrieval of records; conducts statistical comparisons of information; sets up and maintains record system for area of responsibility.
- Creates and completes departmental and college forms types correspondence reports memos contracts schedules manuals documents requisitions and related paperwork. Completes and submits purchase requisitions for supplies and materials; assists with accountability of purchases. Gathers and submits as appropriate information for payroll in a timely manner.
- Serves as the initial point of contact for current and prospective students contacting the Angela & DS Patel School of Engineering. Provides supplemental support to students and faulty in the department.
- Attend departmental staff and other professional meetings as requested to exchange information or take minutes. Serve as departmental liaison as directed by supervisor.
- Other duties and special projects as assigned and directed by the President or their designee.
Knowledge Skills & Abilities:
- Possess strong computer skills and have knowledge of software programs including Word Excel and PowerPoint.
- Knowledge of ERP systems such as PeopleSoft is a plus.
- Communicate well both verbally and in writing.
- Skilled in customer service scheduling record keeping and communication.
- Be creative and have the ability to work independently on many projects.
- Possess the ability to multitask utilize time management and be well organized.
Veterans Preference Information:
This position is eligible for Veterans Preference pursuant to Chapter 295 of Florida Statutes. Preference will be given to eligible veterans and their spouses in accordance with the statute and requires the applicant to submit eligible documentation such as a DD214 (or equivalent). If you are submitting a copy of a DD214 please ensure the social security number and date of birth is redacted and/or removed.
This position requires a criminal background screening.
If a reasonable accommodation is needed to participate in the job application or interview process please contact Human Resources ator email .
Daytona State College is an Equal Opportunity/Equal Access Employer. Click hereto view the Colleges statement of nondiscrimination.
Employment Type
Full-Time
