Client Account Specialist
Client Account Specialist
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$ 75000 - 85000
1 Vacancy
Job Description
Reporting to the Client Account Manager the Client Account Specialist is responsible for successful of the billing and collection strategy for their assigned partners or office/practice groups in conjunction with firm best practices as well as in accordance with client requirements. This position will (i) collaborate closely with partners and practice groups along with other Finance teams including client reporting and revenue operations teams (ii) ensure timeliness and accuracy of bills as well as securing prompt payment (iii) ensure compliance with client outside counsel guidelines rates inline with client agreements before billing and other client considerations (iv) respond effectively and accurately to partner or client requests.
Responsibilities
- Drive the billing and collection process to ensure accurate and timely invoicing and payment of clients for assigned partners practice groups and/or offices.
- Monitor assigned partners monthly aging AR reports and take appropriate action to ensure each invoice is paid on time and in full; direct teams to followup on underpayments and help with resolution as needed.
- Update key finance reports (e.g. projection amounts clear and concise billing or AR comments) daily to ensure timely and quality reporting for Senior Management
- Strong understanding of more complex billing processes and ensure timely and accurate billing and collections.
- Followup with assigned partners and escalate any billing or collection issues or delays to Client Account Manager.
- Respond to billing and AR inquiries. Preparation of bills including narrative descriptions transfers and on account applications with strong attention to detail and proofreading.
- Interpret advise and influence your assigned partners by reviewing their SOE understanding the billing arrangement and billing frequency of each matter and client.
- Obtain and understand Engagement letters and Outside Counsel Guidelines so you can comply with client requirements. Review timekeeper diaries and costs to ensure compliance with client outside counsel guidelines
- Collaborate with internal clients and other finance teams such as Pricing Operations and ebilling to ensure accurate client invoices submission requirements and reporting
- Coordinate and lead UBT/AR meetings with your assigned partners regularly (e.g. at least once a month) and make sure you come prepared to those discussions.
- Monitor bill processing status and perform necessary follow up.
- Ensure successful submission of EBilling thru Billblast or directly through the clients 3rdparty EBilling vendor.
- Collaborate with the Client Account and Revenue Operations teams to develop efficiencies in the billing process.
- Validate and test functionality and reports during billing system and report upgrades.
- Support the Client Account team as needed with all aspects of daytoday operations of the client accounting team in accordance with Firm Policies and procedures.
- Take part in ad hoc client analysis projects as requested and handle a portfolio of complex matters; special projects as assigned.
- Clearly document areas of responsibility for partner requirements including key client requirements (billing collecting fee arrangements) in order to allow more streamlined collaboration clarity and coverage among team.
Qualifications
- Bachelors degree in Finance Business Administration or related fields
- Bilingual Spanish strongly preferred
- 34 years of relevant billing and client relationship experience at a professional service firm or law firm is required.
- Proficiency with Excel and Word
- Excellent writing organizational interpersonal and communication skills
- Flexibility to work evenings and weekends to meet deadlines
- Strong listening skills and ability to communicate clearly
- Detailoriented with good foundational knowledge of billing and collections processes strong technical billing and client service skills
- Ability to work effectively in a collaborative consensusdriven partnership environment with highly skilled professionals
- Demonstrates strong customer service for both internal and external clients
- Able to work independently and make informed judgments and decisions; possesses professional maturity to know when to escalate issues that have a financial impact on the firm
- Has the ability to anticipate clients needs and future requests based on trends
- Proactively seeks ways to make improvements
- Exhibits leadership characteristics and displays sound work ethic
- Acts as a role model and subject matter expert to the junior staff
The estimated base salary range for this position is $75000 to $85000 at the time of posting.
Required Experience:
Unclear Seniority
Employment Type
Full Time
