Management Assistant
Management Assistant
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Job Description
Primary Details
Time Type: Full timeWorker Type: EmployeeAt QBE our purpose is toenable a more resilient future.
Are you passionate about working for one of the worlds largest insurers that offers excellent opportunities to grow your career and with offices in 28 countries
Leveraging our deep expertise and insights QBE offers commercial personal and specialty products and risk management solutions to help people and businesses manage risks. Today we employ 13000 people around the world.
QBE Europe SA/NV is headquartered in Brussel and while we are international in our outlook we are also proudly local in our operations with the Brussels office for the reinsurance and insurance activity.
To support our development we are looking for a Management Assistant based in Brussels.
The opportunity
The purpose of this role is to offer highlevel secretarial and administrative assistance to senior management and their teams (ex. Heads/Directors) ensuring smooth and efficient operations at a senior level within the organisation.
Your new role
- Demonstrate awareness of the annual departmental business plan to ensure alignment with work activities and support its achievement.
- Organise internal and external meetings book venues and make arrangements for equipment and catering to enable meetings to achieve their objectives.
- Maintain departmental filing systems to ensure information is uptodate consistent and easily accessible to the team.
- Assist in organising and prioritising the workload of senior management to ensure the best use of time in line with priorities.
- Liaise with external and internal contacts to ascertain their needs and ensure effective communication processes.
- Prepare and submit senior management expenses for payment promptly in line with company policies.
- Acts as a point of reference for others assisting with queries to share knowledge and develop team capabilities.
- Support senior management in managing and responding to approval requests to ensure compliance with internal policies.
- Organise travel itineraries for senior management in line with requirements and company policies.
- Maintain strong relationships with key internal and external stakeholders to ensure effective communication processes and maximise opportunities for influence.
About you
- Administrative experience in the services environment
- English Dutch and French working proficiency
Why QBE At My Best
At QBE we want our people to feel rewarded and inspired to perform at their best thats why we have created At My Best. Its our connection our way of showing we have your back. We understand that one size doesnt fit all and that priorities can change depending on your life stage. That is why our blend of wellbeing initiatives and benefits offer flexibility to suit what matters most to you. Its in the culture of our business our QBE DNA to support our people. Everything we do is underpinned by our QBE DNA.
Were an international insurer thats building momentum towards realising our vision of becoming the most consistent and innovative risk partner. We can never really predict whats around the corner but at QBE were asking the right questions to enable a more resilient future helping those around us build strength and embrace change to their advantage.
QBE aims to build a workplace that is fair and inclusive because we want to attract and retain the best people to do the job we have adopted flexible working across the company and welcome this conversation https://qbeeurope/careers/flexqbe/.
With more than more than 13000 people working across 27 countries were big enough to make a real impact but small enough to provide a friendly workplace where people are downtoearth passionate and kind.
To find out more about why you should work for QBE visit our careers website.
At My Best QBE Benefits
You are more than your work and QBE is more than a workplace which is why we provide you with the benefits support and flexibility to help you concentrate on living your best life personally and professionally.
QBE Awards
Some of the awards QBE are proud to have won been a finalist for and shortlisted for include;
AXCO Global Insurance Awards 2024 Winner: Network Management of the Year
Insurance Business UK 5Star Cyber Awards 2024: QBE rated as a 5Star Cyber Insurer
UK IT Industry Awards 2023 Winner: Green Technology Innovation of the Year
Working Dads Employer Awards 2023 Winner: Parental Policies Award
Insurance Post British Insurance Awards 2023: QBE rated as a 5Star Employee
You can view all our awards here
Inclusion of Diversity
We are striving to create a workplace culture where all our people feel included and we are committed to building a diverse workforce that is reflective of the communities we operate in. We are proud to have partnerships with organisations such as Stonewall and Working Families and our commitment to the Women in Finance Charter the UN Womens Empowerment Principles and Race at Work charter helps keep us accountable and transparent. For more information on our strategy targets please take a look at our Careers Page
Accessibility
Here at QBE we are promoting an accessible workplace for all which includes supporting candidates to perform at their best during their recruitment process. If you require any accommodations please make your Talent Acquisition contact aware.
ESG & Sustainability
At QBE we believe that integrating sustainability into our business helps us deliver on our purpose of enabling a more resilient future. Our three key focus areas include fostering an orderly and inclusive transition to a netzero economy enabling a sustainable and resilient workforce and partnering for growth through innovative sustainable and impactful solutions. For further information regarding QBEs sustainability targets including our netzero pledges and inclusion of diversity targets and our awardwinning impact investment initiative Premiums4Good please visit our Sustainability homepage and read our latest Sustainability Report
What nextIf you have a passion to contribute to QBEs vision of enabling a more resilient future for our customers and the community we encourage you to apply! Simply click the apply button to submit your CV and other relevant documents and a member of our friendly Talent Acquisition team will be in contact to discuss your interest further if you meet the requirements of the role.
We believe this is our moment what if it was yours too
APPLY NOW and lets make it happen!
Skills:
Business Management Calendar Management Catering Management Collaboration Tools Communication Critical Thinking DetailOriented Intentional collaboration Legal Administrative Support Managing performance Prioritization Risk Management Self Motivation Stakeholder Management Waterfall ModelHow to Apply:
To submit your application click Apply and follow the step by step process.
Equal Employment Opportunity:
QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.
Employment Type
Full-Time
